| Department: WCAS Psychology
Salary/Grade: NEX/10 The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community. The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued. Job Summary: The Program Assistant 2 provides a variety of clerical & administrative support which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or dept calendar. Provides research support by coordinating the research participant requirement for undergraduates. Specific Responsibilities: Documents & Databases - Proofs for spelling & grammar.
- Enters information into spreadsheets &/or databases.
- Uses experiment management software to coordinate student participation in experiments.
- Compiles routine reports, statistics, tables, charts, etc. from readily available information.
Website - Assists with department website updates.
Accounting - Maintains inventory & orders supplies for wide format printer and group testing materials.
- Processes cash advances, travel & parking reimbursements, submits payment requests to pay research participants. etc.
- Enters, tracks, & maintains documentation & logs of financial transactions.
- Ensures that charges have posted to appropriate accounts.
- Assists with reconciliation of accounts.
- Reviews budget statements.
- Completes routine payroll actions.
Human Resources - Processes a limited variety of routine HR transactions.
Coordination - Coordinates student sign-up and student credits for experiments; determines allotment of credits and students for experiments.
- Coordinates missed appointments acting as point-of-contact between lab personnel and student participants.
- Tracks student progress towards completion of credits to fulfill experiment requirement; submit change of grades for students as necessary.
- Updates experiment and student reference materials, organizes and archives confidential materials for experiments.
- Coordinates continuing review research protocol submission for department participant pool and paid registry to IRB (Institutional Review Board).
- Verifies participating labs have approved research protocol on file with IRB.
- Troubleshoots issues for experiments and student participants. Reports lack of compliance to faculty participant pool coordinator or IRB as appropriate.
- Assists with editing, formatting and electronically distributes the bi-annual department newsletter.
- Serves as point of contact with Alumni Relations, obtains donor lists and distributes thank-you letters to donors.
Contacts - Provides information via phone, e-mail, mail, etc.
- Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.
- Serves as back-up in main office as required.
Student Services - Guides students and experimenters through participant pool process.
- Advises students of research participation requirements.
- Reviews student files/records for completion.
- Applies knowledge of participant pool and IRB guidelines.
- Interprets existing policies & procedures; etc.
Performs other duties as assigned Minimum Qualifications: - A high school diploma or its equivalent along with 2 years of administrative support experience is required.
Minimum Competencies: (Skills, knowledge, and abilities.) - Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Preferred Qualifications: (Education and experience) - Research experience at an undergraduate level.
Preferred Competencies: (Skills, knowledge, and abilities) - InDesign software; PhotoShop software; comfortable with public speaking. Must be comfortable using Excel, Powerpoint and Outlook.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States. |
