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Admissions Coordinator
University of the Pacific
Admissions Coordinator
University of the Pacific
 Admissions Coordinator Primary Purpose: Under the supervision of the Assistant Dean of Admissions, Student Affairs and Diversity responsible for communication, administrative and technical duties related to admissions advising and interviews, outreach, systems, data, report design/development and coordination of school-sponsored events and programs. Essential Functions: 1. Advise, communicate with, and provide information to prospective and current applicants regarding admissions requirements, status of application materials, general school information and questions relating to strengthening applicant preparation; conduct school tours for or present to prospective applicants and pre-dental / pre-dental hygiene groups,. 2. Coordinate admissions-related meetings and events with student ambassadors and admissions committee. 3. Coordinate and schedule applicant interviews with faculty, dental students, staff, and student ambassadors in accordance with established admissions guidelines. 4. Oversee and coordinate admissions interview arrangements and interview day program for applicants, faculty and student interviewers, admissions committee members, staff and administrators to include interview scheduling, room and catering reservations, school tours, student lunch panels, preparation/assembly of information packets and name badges; present general interview, school and program information to prospective students. 5. Coordinate and oversee the Big / Little Sib progam: distribute and analyze student surveys, collaborate / partner with student chairs and assistant dean to pair incoming students with first-year students. 6. Coordinate, assist and collaborate with internal departments, school sponsored and admissions-related events, activities and programs including but not limited to: 7. Assist with coordination of onsite and off-site school sponsored student and admissions-related events, activities and programs including but not limited to: 8. Ensure appropriate event and activity contracts are obtained and reviewed by administration for events; request certificate of insurance as needed. 9. Update, calibrate and set up online application, student record, admissions scheduling software/platforms/services, Canvas, WebAdMIT, Admissions Bridge/AxiUm /Banner, in liaison with American Dental Education Association or Office of Information Technology (Stockton and San Francisco). 10. Maintain online application processing, enrollment fees, applicant statuses and file review on WebAdMIT; assist with online data entry and updates on Admissions Bridge/AxiUm /Banner. 11. Track applicant review stages to ensure updated admissions statuses for all applicants (review, interviewed, accepted, denied, under committee review and final review etc.) on WebAdMIT. 12. Maintain training guides and train admissions staff, students, faculty, administrators and admissions committee members on processes and systems, including WebAdMIT, Canvas, Banner, Admissions Bridge / AxiUm and interview / admissions processes. 13. Update and maintain admissions- / student-services related social media accounts and groups, including Facebook and Instagram 14. Develop and draft news stories for electronic newsletters; coordinate distribution in collaboration with Office of Marketing and Communications 15. Update and edit online admissions information on school website. 16. Maintain, update and distribute matriculating class and student data for use by California dental schools, American Dental Association, American Dental Education Association, Offices of Admissions and Academic Affairs; maintain student demographic information for reporting purposes. 17. Develop simple to complex reports to meet wide variety of admissions- and student-related statistical analysis and reporting needs in support of operations, programs, projects and compliance. 18. Create and distribute admissions surveys; assist with collection, organization and analysis of survey data/outcomes; report as necessary. 19. Represent Pacific in student recruitment efforts and admissions-related speaking engagements as needed to include: 20. Provide coverage for admissions staff as necessary. 21. Perform all other duties as assigned by Assistant Dean of Admissions, Student Affairs and Diversity. Minimum Qualifications: Knowledge of: 1. Intermediate Microsoft Excel, Word, PowerPoint, and Outlook calendar and email. 2. Canvas, Banner, Qualtrics and WebAdMIT desirable. 3. Knowledge of admissions, recruitment, enrollment and advising procedures and protocol helpful. 4. Business letter writing. 5. Presentation skills. Experience: 1. Minimum three years experience in graduate program admissions or combination of admissions and related higher education work experience. Education: 1. High school diploma or equivalent. 2. Bachelors degree preferred. Preferred Qualifications: Ability to: 1. Demonstrate excellent attention to detail, problem solving, judgment, customer service and follow-through skills. 2. Operate a variety of office/business machines to include computer, copier and scanner 3. Build professional relationships with students to help meet and exceed their educational goals to follow them through the enrollment process 4. Type 65 wpm. 5. Accurately communicate admissions requirements, processes, and protocol thorugh excellent written and oral communication 6. Project a professional image, demonstrate strong interpersonal skills and communicate in a collegial and professional manner with administrators, faculty, staff, students and the public 7. Respond to last minute changes appropriately and professionally. 8. Maintain confidentiality of information. 9. Take initiative in time management, organize assignments and set priorities to meet multiple deadlines. 10. Work effectively and accurately with multiple interruptions 11. Work productively under pressure with minimal supervision; contribute and collaborate positively within a team environment. Experience: 1. Experience in an educational institution within an admissions/student services/academic affairs environment helpful. Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Work performed is primarily general office/administrative with frequent use of computer keyboard, mouse, and phone; occasional use of copier/scanner. 2. Requires sitting majority of the working day; occasional standing, walking, bending, and reaching. 3. Occasional lifting of up to 25 lbs should be anticipated. Hiring Range: 30.86 Background Check Statement: Applicants who are selected as final possible candidates must pass a criminal background check. To apply, visit https://pacific.peopleadmin.com/postings/15834 EEO Copyright 2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-4705f8805fe30d4ea96e4c03c5ccb6e7
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Internal Number: 1694191
About University of the Pacific
Drawing on its rich legacy as the oldest chartered university in California, Pacific is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. Our student body thrives in Pacific's small classes and dynamic cultural environment, while our distinguished alumni are transforming their communities every day.
University of the Pacific is a nationally ranked university with a long tradition of dedicated teaching, small class sizes, practical experience and vibrant residential life. The breathtaking main campus in Stockton, California is home to seven schools and colleges, with more than 80 majors and programs of study. Pacific also has the McGeorge School of Law in Sacramento and the Arthur A. Dugoni School of Dentistry in San Francisco. Total university enrollment is nearly 7,000, with 3,757 undergraduates in an average class size of 19 and a student/faculty ratio of 14:1. Eighty-seven percent of students come from California, with 35 other states and 25 foreign countries also represented.
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