| Department: MED-Medical Social Sciences
Salary/Grade: NEX/10 Job Summary: The Accounting Specialist provides a variety of financial & accounting support using initiative & an intermediate knowledge of applicable skills, methods & practices & chooses appropriate alternatives from among pre-defined policies & procedures to complete mainly routine work that involves standard problems & decisions. Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations. Provides administrative &/or clerical support. Areas of responsibilities: - Accounting policy & procedure
- Accounts payable
- Accounts receivable
- Audit
- Balancing
- Bank deposits
- Budget
- Business Continuity planning
- Cash receipt
- Expense reimbursement
- Financial statements
- Forecasting
- Journal and/or ledger
- Purchase orders
- Recharge
- Reconciliation
Specific Responsibilities: Budget: - Maintains, compiles & reviews data within spreadsheets &/or databases.
- Completes standard reconciliation procedures.
- Completes analysis & standard summary reports.
- Completes functions/tasks associated with the annual budget open/close processes.
Analysis, Statements & Reporting: - Performs data entry in spreadsheets &/or databases.
- Completes standard, pre-defined analysis, reconciliation &/or summary reports.
Transactions: - Completes & maintains transactions in enterprise systems.
- Reviews, ensures approval, prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
- Troubleshoots problems.
- Performs vendor/account research as needed.
- Obtains additional information by phone, US- or e- mail from customers/vendors; corrects or escalates.
- Maintains Chart of Account lists.
- Prepares & delivers bank deposits.
- Enters information into database.
Grants &/or Awards: - Assists school/dept &/or research administrator regarding grant accounting issues.
- Monitors payments from sponsors.
- Implements study invoicing system and tracking of payments and accounts receivable.
Administration: - Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
- Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
- Completes other administrative &/or clerical activities such as filing, faxing, sorting, copying, organizing meetings; reserving AV equipment, etc.
Performs other duties as assigned Minimum Qualifications: - High school diploma or the equivalent.
- 2 years accounting &/or bookkeeping or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.) - Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
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