Capital Program Technician 2

Position Summary: This position provides functional direction and overall monitoring of the capital programs within Campus Services; researches and evaluates capital regulations; oversees, reports and presents financial data; makes oral and written recommendations to executive staff for informed capital planning; represents the agency to various public, private, and vendor groups; and actively participates in the development of capital program administrative rules and operating policies; supports Facilities Master Plan.

Work Unit Description: Campus Services is a large and diverse work unit, which supports Campus Planning & Real Estate,Campus Safety, Design & Construction, Energy Management, Facilities, Logistics, March Wellness, Protocols & Special Events, and Transportation & Parking.

1. Capital Program Coordination | Provides functional program direction through coordination of employees engaged in project activities // identifies long-range objectives, short-term operational goals and develops operating plans based on in-depth knowledge of capital programming and requirements // ensures accounting regulation compliance // develops program budgetary data // interprets rules and regulations for capital accounting and engineering standards // manages capital project funding allocation and disseminates account strings // conducts staff meetings and presides over OHSU taskforces and standing committees.

2. Capital Program Monitoring | Conducts thorough studies of asset conditions and longevity // reviews capital regulations and accounting policies // evaluates findings and prepares comprehensive reports and replacement schedule for executive staff // presents recommendations orally and in writing // drafts or reviews drafts of language for administrative rules // leads capital planning process with campus stakeholders // writes or assists with budget letters // populates and disseminates vendor contracts // utilizes software to create and track purchase orders // reviews invoices for accuracy // initiates corrective action within established policies and procedures to resolve problems with financial records and transactions // modifies project and/or program plan and coordinates changes with stakeholders in response to unforeseen changes, unexpected developments, and unplanned capital needs.

3. Financial Tracking, Analysis, and Management | Oversees capital reporting // ensures the appropriate formatting, content and production of regular and ad hoc reports // extracts data from computer printouts and applies software (e.g., statistical, word processing, spreadsheet, presentations and database) to the analysis and reporting of findings // tracks capital assets // assists with capital asset procurement // updates bi-annual asset inventory // collects and inputs budgeting data from operational managers // runs operating reports // utilizes existing Cognos reports // monitors expenditures to compile and generate status reports.

4. Project Management | Facilitates capital work groups and committees // assists managers and leaders in the use of analytical and reporting tools // leads and participates in low to medium level projects // answers requests for information relating to asset data // submits and tracks journal entries // investigates transactions to resolve questionable data // documents processes and procedures to maintain active protocols // performs capital budget planning activities.

5. Program Training | Develops and delivers technical training on program policies and procedures // conducts surveys to identify training needs, prepares training materials // develops and updates training and procedure manuals.

6. Other Duties as Assigned | Fulfills ad hoc customer requests to assist managers and supervisors across Campus Services.

Experience: Five years of experience with responsibility for program or project monitoring and coordination. The experience must have included program evaluation responsibility.

Education: A bachelors degree in Business Administration, Management, Public Administration, or a field directly related to the position will substitute for two years of the required experience.

Competencies: Attention to detail and accuracy; consistently meets deadlines; excellent communication skills, both written and verbal; ability to work well with Campus Services staff and other department personnel; proficient with computers and advanced experience using Excel, Word, and PowerPoint software (Microsoft Office). EXCEL SKILLS TEST REQUIRED.

Experience: Over five years of directly relevant experience.

Education: MBA, MHA, MPA or other related graduate degree.

Competencies: Prior experience using Oracle (Accounts Payable, General Ledger, Purchasing, iProcurement and Inventory Management modules), IBM Cognos (accessing, manipulating or writing reports), eBuilder, SmartSheets, and/or accounting.

Physical Demands: Ability to sit at a computer for long, continuous stretches of time; ability to attend meetings at various locations on Marquam Hill and South Waterfront;ability to perform the essential functions of the position with or without accommodation.

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