| The Comptroller is responsible for management in key strategic and operational areas including financial planning, accounting, reporting, budgeting, and business practices and operations. S/he oversees day-to-day financial operations of the school. They provide the Director of Finance and Operations with detailed and relevant strategic opportunities and, build capacity to manage finances by creating or streamlining systems. The Comptroller reports to the Director of Finance and Operations, is a member of the Senior Administrative Team and supports the Board, the Finance Audit and investment, and Benefits, Committees.
Essential Functions
- Manage all Business Office day to day operations including budgeting and accounting, financial analysis, payroll, and benefits administration.
- Oversee school business functions, including: tuition billing and collection, accounts payable, contracting, payroll, accounting and reporting, , and other business administration activities.
- Administer the annual budget and multi-year forecasting process to align with the school's goals and mission and maintain account records related to the school’s budget.
- Provide financial monthly reports and forecasts to the Director of Finance and Operations.
- Participate in the development of school strategy, providing recommendations, financial analysis, projections, and other data to inform the process.
- Maintain St. Hilda’s & St. Hugh’s general ledgers in accordance with GAAP and independent school industry practices;
- Maintain and evaluates internal controls and key processes;
- Coordinate the annual audit.
- Implement and monitors systems that ensure accurate, timely and responsive financial recording and reporting.
- Ensure timely dissemination of information and oversee financial policies, procedures, and internal controls to safeguard assets, protect confidential information, and ensure accurate financial reporting.
- Monitor all financial transactions and reports processed in areas of responsibility to ensure compliance with all guidelines, generally accepted accounting principles and federal and state regulations.
- Assess the potential for improvement of systems and processes, recommend and implement changes where appropriate.
- Demonstrate initiative through early identification of problems and resourcefulness in timely resolution.
Internal Control - Ensure preparation and/or review/posting of all general journal entries
- Review and approve all cash receipt remote deposits and journal entries
- Record monthly and year-end closing journal entries to the general ledger
- Review all American Express card transaction logs and receipts for Director of Finance, and Operations and Head of School.
- Prepare monthly bank reconciliations
- Reconcile monthly with the Advancement Office to ensure that cash gifts are properly recorded and classified
- Reconcile monthly with Advancement to ensure stock gifts are properly recorded and classified
- Review payroll deduction reconciliation schedules (FSA, dental, vision, LTD, Voluntary Life).
- Ensure accuracy of student billing for all charges and fees, including incidental billing as well as accounts receivables and financial aid. Review Tuition, A/R, Financial Aid, Cash Receipts and Advance Deposit reconciliations.
- Supervise Accounts Payable Associate to ensure the accuracy of invoices and payments. Review A/P reconciliations.
- Ensure the documentation of manual payroll checks in general ledger and reconcile the payroll control account.
- Prepare general ledger account analysis of 403b Contributions.
Financial Reporting - Prepare monthly internal financial statements.
- Prepare all materials and schedules needed for annual audit of the Financial Statements.
- Track endowment gifts received into operating
- Prepare monthly projected and actual cash flow analysis
- Prepare monthly performance reports for Investment Committee.
- Prepare schedules for Investment and Finance Committee meetings as directed
Budgeting - Prepare multi-option salary projections for draft budget scenarios
- Update faculty stipend projection as needed; reconcile with actual stipends paid
- Assist in the preparation of the annual operating budget, including the projection of salaries and benefits and other accounts as needed
- Assist with preparation of capital budget
- Prepare and review YTD budget-to-actual income statement
- Investigate and document any significant budget variances. Reclassify expenses as directed by Division/Department heads.
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