| Position Summary: Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Department Administrator Supervisor for the department of Mathematics & Computer Science of the School of Arts and Sciences-Newark (SASN). Reporting to the Chair of the Department of Mathematics and Computer Science, School of Arts and Sciences-Newark (SASN). The Department Administrator SPVR serves as the chief non-academic officer of the Department. The position provides administrative leadership and support for academic and non-academic functions, oversees staff, accounting and budgeting, purchasing, personnel, facilities, student support, events, and all administrative, operational, and financial functions, building and overseeing a team and ensuring an inviting, professional, responsive atmosphere for students, faculty, staff, and other stakeholders. Coordinates assigned administrative functions and daily operations for the Department, including supervision of employees; oversight and assignment of Department workflow; academic and student support; space and facilities assignment and maintenance; purchasing; and policy administration. The duties of the Department Administrator include but not limited to;
-Manages the collection, revision, and flow of information.
-Responsible for departmental accounts, internal and external grants, faculty research funds, and other financial matters.
-Analyzes and reviews financial data, prepares financial documents and reports for internal and external purposes.
-Provides assistance to faculty and graduate students in developing research and fellowship proposals, including providing assistance for developing budgets and other business- or administrative-related aspects of applying for grants and the administration of the post-award process and reporting.
-Maintains records on expenditures and regularly reconciles accounts and reviews University reports to ensure that accounts are within budget.
-Assists administrative aspects of all faculty recruitment, evaluations, reappointments, and promotions.
-Interacts extensively with the University community, students and prospective students, the public, and external agencies and organizations.
-Carries out routine and non-routine tasks with occasional review of work outputs by Chair, graduate and undergraduate directors and coordinators, and Business Manager III.
-Must be able to maintain professional demeanor and multitask in a fast-paced, stakeholder-focused, team environment and complete work with an understanding of the mission, vision, role, and goals of the Department, SASN, and RU-N, and the role the tasks and responsibilities of this position play in the achievement of these goals.
For more information please visit: https://sasn.rutgers.edu/academics-admissions/academic-departments/mathematics-computer-science Minimum Education and Experience: Requires a bachelor’s degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration. Also requires a minimum of two years of relevant experience in an administrative function, excellent written and oral communication skills, organizational skills, and strong computer literacy, including Microsoft Office Suite and use of databases. Required Knowledge, Skills, and Abilities: Requires excellent problem-solving skills and the ability to manage multiple tasks simultaneously and function autonomously with limited supervision. Ability to assess situations quickly and proactively identify and implement solutions to problems. Preferred Qualifications: Supervisory experience strongly preferred. Equipment Utilized: Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Course Scheduling System, ROCS, RAPSS, Researcher’s Dashboard, HCM, ECRT, SASN appointments system, Blackboard, Grad Portal, Sakai, Canvas, and know or will learn any and all systems Rutgers University (RU) uses for academic and student support, grants management and accounting, travel and expense reimbursement, parking, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management, web and social media, and all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position. Physical Demands and Work Environment: Fast-paced, deadline-driven, stakeholder-focused, confidential, team environment with requirement to skillfully and professionally handle multiple shifting priorities, interacting successfully with a wide variety of individuals and stakeholders at all levels of the University community. Must be able to handle interruptions and quickly reestablish focus on the multiple tasks at hand on a continual basis. Department has a joint program with the New Jersey Institute of Technology (NJIT). Posting Number: 19ST4812 Location: Rutgers University-Newark |
