Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.

SENIOR ADMINISTRATIVE ASSISTANT , Office of VP for Communications , to provide high-level support to the vice president for communications and administrative support for the communications team. Responsibilities related to supporting the VP include calendar management and scheduling, project tracking, note and correspondence drafting, the expense reimbursement process, phone support, meeting prep and reminders, and presentation and report creation. Will also assist other senior members of the team with scheduling as needed. Support for the larger Office of Communications includes managing accounts and purchasing, preparing for team and executive meetings, phone support and greeting guests, maintaining office supplies, sorting and delivering the daily mail, overseeing the reservations for the News Office conference room, and handling special projects as assigned.

Job Requirements
REQUIRED : a high school diploma or its equivalent; at least five years of administrative or related experience; excellent organizational, interpersonal, customer service, and verbal and written communication skills; comfort interacting with a wide range of senior administrators, faculty, staff, and external colleagues; ability to make independent decisions, work under pressure, multitask, and see assignments through to completion; attention to detail; advanced-level computer skills, including experience with Word, Excel, FileMaker Pro, Google Docs, Dropbox, and online calendar software; experience with audiovisual and teleconference arrangements and equipment for meetings; and ability to exercise discretion and good judgment in a variety of delicate or pressure-filled situations. PREFERRED : a bachelor's degree and knowledge of SAP and MIT financial systems. Job #19060-6


11/2/20