Position Summary:

Rutgers, the State University of New Jersey is seeking a motivated Financial Assistant for the Clinical Trials Office (CTO) within the Rutgers Institute of Translational Medicine and Science (RITMS).

The Financial Assistant will assist in all aspects of the financial management for both the NJACTS CTSA award and the CTSA RADx supplemental grant award; this will include forecasting/modeling, accounting, reporting, and financial analysis. This position will be responsible for the post award administration tracking for these projects and will include preparing monthly analysis reports, actual versus budget variance tracking, processing of budget adjustments and transfers, invoicing and billing, preparation of purchase orders and requisitions, and supply expenditure control.

Among the key duties of this position are the following:

• Assists with the coordination and administration of Institute programs, and/or projects, such as tracking clinical trial amendments, pilot grants, or protocols associated with special projects.
• Assists in all aspects of the budgeting process for the departments, including forecasting/modeling, accounting, reporting and financial analysis.
• Maintains records of expenditures, invoices, and payments, tracks actual vs budget variance, and assists in generating monthly financial reports.
• Assists in the preparation of budgets for both academic and industry projects.
• Coordinates the processing of budget adjustments and transfers, changes of source of funds, salary transfers, purchase requisitions and purchase orders.
• Maintains confidential correspondence and financial records.

Minimum Education and Experience:

• Bachelor’s Degree in Business Administration/Accounting, Finance or a related field.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Required Knowledge, Skills, and Abilities:

• Proficient with computer-based spreadsheets (i.e. Microsoft Excel).
• Proficiency in working with Microsoft applications, such as Outlook, Word, PowerPoint, and Excel.
• Ability to work independently and meet required deadlines.
• Flexibility with work schedule. Able to work non-traditional hours or additional hours as needed.
• Excellent communication, interpersonal skills.
• Applicants must be detail oriented and have prior experience in organizing projects and other administrative activities.
• Demonstrated experience with independent thinking, follow through and the ability to work in a deadline-driven environment, are necessary.
• Training to gain access to Marketplace and the Expense Management System, must be completed within the first three months of being hired.

Preferred Qualifications:

• One (1) year of experience in the maintenance of budgeting and fiscal records.

Physical Demands and Work Environment:

• Lift or exert force up to 30 pounds.

Special Conditions:

• Flexibility with work schedule.
• Able to work non-traditional hours or additional hours as needed.

Posting Number: 20ST2052

Location: Downtown New Brunswick