The University of Maryland, Baltimore (UMB), School of Medicine Department of Emergency Medicine is currently recruiting for a Contract and Grants Specialist . The Contract and Grants Specialist will establish and maintain effective working relationships with faculty, administrators, staff, and students to provide the highest level of pre-award and post-award management for sponsor related funds. The position is also responsible for conceptualizing, developing, and providing ongoing training and education to the University of Maryland School of Medicine research community to increase institutional knowledge related to grants and contracts. The position independently leads a contract and grants team and is responsible for hands on oversight and management of a sponsor-based portfolio. Manages the grant process from development, review, and submission through the post-award stage at the University of Maryland School of Medicine. Identifies, develops, and implements procedures/practices to ensure research administration goals and objectives are met while complying with University, federal, state, and sponsor rules and regulations.
The job will be filled based on selected candidate's qualifications.

Benefits Information:

UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

Primary Duties:

• Provides grant preparation review to understand requirements for the application process. Prepares guidelines for the submission. Provides the groundwork for the application required documents. Works with management to identify priorities of gathering and processing documents and develops contract requirements containing quantifiable specifications and measurable performance criteria. Reviews application forms, contract templates, correspondence and selected agreements for appropriate presentation of compliance information. Develops timeline to meet submission deadlines and checklist of required documents. Generates required documents checklist for grant application.
• Acts as point of contract and develops relationships with UMB parties, sponsor, and sub-contractors to ensure the contract or grant short- and long-term milestones are met. Safeguards the integrity of the grant or contract administration.
• Navigates the Subcontract process through University systems and provides groundwork to partners to ensure partnership is in compliance with University standards.
• Collaborates with principal investigator (PI) and management to develop project plan by interpreting policy and procedure.
• Reconciles budget based on approved budget by sponsor. Provides current and historical budget data to project expenditures and forecast income. Works with staff on identified potential ledger variances.
• Prepares and reviews financial status reports and invoices. Organize the close out procedures with Faculty. Sets timelines to have the documents complete. Reviews final closeout.
• Ensures all results are completed and submitted to sponsor. Identifies and assists in issue resolution and escalates as needed.
• Acts as point of contact and advised PI on all financial transactions, such as travel, purchasing, or subcontracting.
• Interprets and applies Federal, State, and sponsors guidelines and requirements.
• Reviews applications for funding and process. Prepares grant and contract budget and application in line with University and federal policy.
• Maintains and tracks required training documents and ensures all parties are in compliance with regulations.
• Performs other duties as assigned.

Education: Bachelor's degree.

Experience: Three (3) years of accounting, budget, contract, grant, or research administration.

Other: Financial disclosure reporting required by State of Maryland Ethics Committee.

Related experience may be substituted for education.

Knowledge, Skills, Abilities:

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently.

Hiring Range: Commensurate with education and experience

If accommodations are needed for a disability, please contact Staffing & Career Services at 410-706-2606, Monday - Friday, 8:30am - 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy.