• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35

Position Summary

Reporting directly to the Finance Manager for the shared Finance Service supporting the Departments of Otolaryngology-Head & Neck Surgery and Urology the Finance Analyst is responsible for the timely and comprehensive procurement, junior reporting, and accounting functions for both Departments in compliance with all Departmental, Institutional, and government policies and guidance. The Analyst provides assistance and participates in annual budget preparation, monthly and annual close activities, and specialty projects as determined by the Director of Finance and Strategic Business Planning.

Responsibilities

Procurement

The Analyst serves as the initiator for requisitions, vouchers, check requests, and travel and business expense reports streamlining the procurement and accounts payable processes for both Departments. The Analyst manages ARC Vendor Profiles and liaisons with the University's Purchasing team to ensure timely payments with outside vendors and manages outstanding transactions appropriately. The Analyst reconciles monthly purchase card transactions, initiates Staples orders for the administrative and clinical operation teams as necessary, maintains an inventory of service contracts for equipment, and serves as the Department's petty cash custodian. The Analyst tracks and reconciles annual funds for faculty member travel and education balances to ensure compliance with Departmental Travel and Professional Expense Policies. The Analyst serves as a subject matter expert in regards to procurement and accounts payable and educates employees, faculty, and support staff as to University policies and procedures as related to these functions as necessary.

Accounting

The Analyst supports monthly, quarterly, and annual closing processes under the supervision of the Finance Manager by assisting with the reconciliation and allocation of revenue and expenses. The Analyst serves as the initiator for ITF and ARC journal uploads and creates invoices as necessary.

Reporting

The Analyst provides management with data as requested to support the overall Finance missions for both Departments. The Analyst serves as the Departmental Liaison with the Pre and Post-Award teams to ensure smooth communication and management of all grant-funded activities and projects.

Payroll

The Analyst serves as the initiator for PeopleSoft transactions relating to payroll including salary distributions, cost transfers, and additional compensation requests as needed. The Analyst ensures strict adherence to all Departmental, institutional, and federal compliances and protocols in terms of payroll transactions. The analyst tracks all outstanding transactions and coordinates with the University Payroll and VPS Finance departments as necessary to ensure timely processing.

Budget

Under the supervision of the Finance Manager, the Analyst participates in the annual budget preparation, creates zero-dollar budget entries for appropriate projects, and initiates budget tool entries and uploads.

General

The Analyst will provide pod-based coverage with the other Analysts in the Finance shared service module to ensure smooth operations throughout the procurement, accounting, reporting, payroll, and budget activities. The Analyst will complete special projects under the direction of the Finance Manager and Director of Finance and Strategic Business Planning as assigned.

Minimum Qualifications

Bachelor's degree or equivalent in training, education and/or experience plus at least three (3) years of related experience.

Must demonstrate a client focus with excellent organizational, interpersonal, written and oral skills, able to manage several competing priorities in a high-pressure environment effectively and communicate with all levels of staff, management, and outside vendors. Must demonstrate a willingness to contribute to team success, develop collaborative relationships with an orientation towards quality, and be able to work independently as necessary.

Proficiency in MS Office applications, especially Excel including strong knowledge of functions and pivot tables.

Must be able to maintain confidentiality and exercise tact and diplomacy at all time

Must successfully complete systems training requirements.

Preferred Qualifications

Bachelor's degree in Accounting, Business Administration, or a directly related field required, with a minimum of three (3) years of related experience preferably in an academic medical center setting.

Experience using: ARC, FinSys, PAC, COGNOS EPIC-reporting, Power User

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.