At Stony Brook Medicine, our Contract Officer II / Procurement Associate is responsible to be familiar and adept with the proper execution of all transactions related to the purchasing and acquisition of medical and non-medical goods, (commodities, service maintenance, software, memberships, consulting and IT contracts equipment, services and contracts at the scope and threshold for Construction, P.M.O., Facilities, Equipment, and Physical Plant including architectural and engineering and consulting contracts). Handles emergencies as needed and obtaining in accordance with NYS Procurement Guidelines, proper approval from OSC and payment for all goods and services received at University Hospital Medical Center in Accordance with SUNY and New York State Policies and Procedures and Standards.

Duties of a Contract Officer II / Procurement Associate may include the following but are not limited to:

• The incumbent will self-reliantly have the primary responsibility to execute simple to more technical small to mid-dollar value purchasing transactions for capital projects including construction related service contracts, equipment acquisitions, Physical Plant acquisitions and project management. Included in these responsibilities are: User and Department Head interaction for project planning requirements, valid justifications, vendor research, for awards, narratives for submissions to the Office of the State Comptroller, interaction with SUNY legal staff, review, expedite contracts and purchase orders to ensure timely payment of invoices against issued procurements.
• Become independently proficient at developing, soliciting, and awarding sealed bids, requests for proposals, request for qualification and request for information responsible to process varied dollar and simple to complex purchasing transactions. Provide guidance and instructions in the preparation of requisitions approvals for user departments.
• Included in these responsibilities are: Department Head interaction for project planning, valid justifications, vendor research, review and validate user information, vendor responsibility review, conform language to be in compliance with New York State requirements, interaction with SUNY legal staff, review and expedite contracts, purchase orders, etc., to ensure timely payment of invoices against issued purchase orders independently with minimal supervision once established (upon completion of training/probation period).
• Follow up on accounts payable payment problems including increasing quantities, notify department of funding shortages, timely change order execution, follow up on receipts of materials that by-passed Purchasing, train departments about State rules and regulations for sole source commodities, provide timely customer service response to calls for assistance in solving procurement problems.
• Maintain detailed audit compliant documents, records, and files.
• Work with buying/contracts staff to maximize purchases from NYS Certified Minority and Woman owned firms under the MWBE and SDVOB programs.
• Meet and interact with users and vendors for best pricing product presentation.
• May be assigned a Procurement Charge card ("P" card) for usage as needed, within the guidelines and usage set forth by NYS Law. List them in order of importance.

Qualifications

Required :

• Associate's degree.
• Two Years of business experience.
• Due to the large volume of contract reading, incumbent must have excellent reading and writing skills. Some procurement related experience required as it will aid the incumbent's responsibility to process contract amendments and extensions for multifarious diverse categories of contracts.
• Strong computer and customer service skills are a must to enable efficient processing of searches, document preparation and negotiation .
• Detail oriented.

Preferred :

• Bachelor's degree .
• Three years of business experience.
• Experience working in a Large Institution (Medical/Educational or Business) would beneficial.
• Proficient customer service/procurement skill sets a plus.