Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

This position is full-time and works approximately 40 hours per week.  

This position is in the Department of Pediatrics.  This position is for the Medical School Campus.

POSITION SUMMARY:

Position provides direct support for payroll functions within the department.  Serves as liaison to central HR for payroll processing.

PRIMARY DUTIES AND RESPONSIBILITIES:

1. Processes all faculty and staff bonuses and all faculty salary change requests, ensuring sufficient justifications and compliance with department policies.
2. Serves as the departmental I-9 administrator; ensures proper documentation is obtained and verified.
3. Prepares cost transfers for Central Administration when necessary.
4. Audits reports for problems, counts, etc. to assure correct data; including, but not limited to: highest level of education, supervisor, time and labor approver, etc.
5. Serves as the department contact for non-appointees.  Determines whether a potential non-appointee’s activity description meets the test of a non-appointee or whether the individual should be classified as a paid employee.  Oversees onboarding of non-appointees.  Reviews non-appointee report on a monthly basis and coordinates completions with administrators.
6. Assists supervisors with the hiring process, including job requisitions, maintaining open positions, processes and approves position postings for all divisions.
7. Prints, sorts, files, updates, and distributes new hire paperwork, including all faculty, fellows and staff.
8. Maintains personnel files for department.
9. Sorts and distributes paychecks.

Other Functions:

1. May serve as backup to the Coordinator, Department Payroll and Administration.

High school diploma or equivalent high school certification and two or more years experience in bookkeeping, payroll, accounting or business.  

• College courses in business or accounting.
• Experience with HRMS and COGNOS.
• Proficiency with Microsoft Office, particularly Excel.
• Knowledge of standard accounting and payroll administration practices.
• Working knowledge of computerized systems and/or PeopleSoft payroll software with ability to use routine office equipment.
• Strong communication/organizational skills, verbal and alphanumeric ability and able to use discretionary judgement.

The hiring range for this position is $17.48 - $22.29 per hour.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

This position is eligible for full-time benefits.  Please click the following link to view a summary of benefits:  https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7

This position is grade G07.

Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account.  If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor.  To attach these documents, go to:  My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.