• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35

Position Summary

Reporting to the Director Human Resources and Academic Affairs, the Medical Education Coordinator manages and coordinates all activities and resources in fulfillment of the Department's educational mission. Individual is responsible for all aspects of the Undergraduate Medical Education (UME) and Continuing Medical Education (CME) programs.  Works closely with the UME and CME course directors to organize and mobilize faculty, staff and resources to support the delivery of a high-quality educational experience.

Responsibilities

1. Undergraduate Medical Education:  Serves as administrative point person for faculty, students and administrative officials for all aspects of the department's participation in the University's undergraduate medical school curriculum. Provides administrative and logistical support to faculty course directors including fundamental, major clinical year, fourth year electives and other innovations in the Medical School curriculum as they pertain to Emergency Medicine and Pediatric Emergency Medicine.  Negotiates course schedules; uploads course bulletins, syllabus, lectures and presentations; files grade reports; maintains course websites and online calendars; compiles course evaluations and meets with course directors to improve future offerings.  Organizes, coordinates and aligns medical student interests with faculty availability for electives, selectives, preceptorships, clinical research projects, shadowing, etc.
2. Planning: Works with faculty directors to organize courses, conferences and related events.  Updates curricula, syllabi, presentations; prepares and distributes program information and announcements; manages registration.  Confirms lecturers and guest speakers; assists with travel arrangements and itineraries; processes honoraria, travel and expense reimbursements.  Reserves rooms for classes or and meetings; coordinates room and equipment rentals and set up/clean up; arranges catering, transportation and parking; handles maintenance complaints and issues.  Arranges related receptions, lunches and dinner events.
3. Continuing Medical Education:  Working closely with the course directors, the Medical Education Coordinator is responsible for managing all aspects of the department's continuing education programs.  Maintains program accreditation; responsible for event planning and logistics; coordinates guest speakers and related honoraria, travel, reception and dinners
4. Procurement and Payments: Responsible for bookkeeping, procurement, accounts payable functions for Medical Education programs.  Places orders for supplies, services and equipment; processes invoices, honoraria and travel/business expense reimbursements for timely payment; uses University accounting system modules FFE/AP/CAR; manages petty cash and purchasing card; uses spreadsheets to track expenses and monitor individual allowances and program budgets; addresses problems and follows up until resolved.
5. Compliance:  Ensures compliance with LCME and University regulations, policies, requirements, documentation and deadlines.  Ensures effective planning and response to periodic regulatory audits, reviews; remediates deficiencies.
6. Cross covers the Medical Education team with recruitment and selection process, appointment and credentialing, and other related administrative positions
7. Performs related duties and responsibilities as assigned/requested

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience, plus three years of relevant experience. 

Preferred Qualifications

• Expert knowledge of Microsoft Office Suite, online survey tools, and web-based database applications required. 
• Ability to work under pressure with multiple and competing deadlines required. 
• Must be highly organized, with excellent communication and follow up skills. 
• Ability to work as part of a team, with administrative, clinical research, and financial staff. 
• Knowledge of Federal, State, and University policies and regulations regarding the medical education delivery is preferred.

Other Requirements

• Must successfully complete systems training requirements. 

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.