Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

POSITION SUMMARY:

Provides administrative support to the Associate Dean for Graduate Education and to the Executive Director.

PRIMARY DUTIES AND RESPONSIBILITIES:

1. Coordinates Associate Dean and Executive Director schedules.  Maintains calendar of meetings, lectures, and seminars.  Arranges and coordinates meetings.
2. Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the Division.
3. Maintains established departmental/divisional policies, procedures and objectives including regulatory records for license, reports, and notifications as necessary.
4. Coordinates ordering and distribution of supplies and handles problems concerning material received.
5. Monitors general maintenance of the suite, notifies maintenance of problems, places work orders, and follows-up with housekeeping on the completion of tasks.
6. Assists with processing of travel expense reports and reimbursement requests.  May development budget reports and other accounting transactions.
7. May assist with travel arrangements (hotel, airfare, registration, transportation, etc.).
8. Assists with visitors and customers questions and needs.
9. Assists with special projects as needed and performs other duties as assigned.

The hiring range for this position is $19.18 - $24.47 per hour.

• Equivalent of an associate degree.
• Two to four years of experience in administrative support.  

• Bachelor's degree.
• Experience in university/medical environment.
• Working knowledge of general office equipment and programs, including word processing, excel, FIS and similar applications.
• Effective verbal, written and interpersonal communication skills.
• Willingness to work as part of a team and contribute where necessary.
• Ability to maintain confidentiality and prioritize work tasks independently.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

This position is grade G08.

Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account.  If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor.  To attach these documents, go to:  My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.

This position is eligible for full-time benefits.  Please click the following link to view a summary of benefits:  https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7.

This position is in the Division of Biology & Biomedical Sciences.  The position is located at the Medical School Campus.

This position is full-time and works approximately 37.5 hours per week.