Department: Alumni Relations & Development
Salary/Grade: NEX/10

Job Summary:

Provides a variety of clerical & administrative support which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or department calendar.

This position is on the Talent Management team in Alumni Relations and Development. Primary areas of responsibility include full administrative support for the staff recruitment and onboarding processes, maintaining the Talent Management information on the Knowledge Share site and the Careers/Interns pages of the Giving website.  Maintains OnBase database and assists with the development of quarterly dashboards. Completes tasks related to the onboarding and offboarding of all staff in Alumni Relations and Development. Provides administrative support for internal staff learning and engagement events.

Specific Responsibilities:

• Enters information into spreadsheets &/or databases
• Coordinates content maintenance of websites &/or blogs & may train &/or assist faculty &/or staff in updating their websites &/or blogs.
• Processes accounts payables &/or receivables; verifies income &/or expense; resolves discrepancies & over/under budget problems, etc.  May enter, track, & maintain documentation & logs of financial transactions ensuring that charges have posted to appropriate accounts.  May assist with reconciliation of accounts; reviewing budget statements, investigating & resolving discrepancies & preparation of budget reports & spreadsheets.  May complete routine payroll actions.
• Processes a limited variety of routine HR transactions & provides information on HR policies & procedures.
• Coordinates supervisor's &/or department calendar including registration & travel.  Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments. 
• Provides information via phone, e-mail, mail, etc.  May represent supervisor in routine/standard situations with various levels of personnel both internally & externally.
• May coordinate work of receptionists, program assistants, temporary/work-study students, etc.
• Performs other duties as assigned.

Minimum Qualifications:

• A high school diploma or its equivalent.
• 2 years of administrative support experience is required.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.

Preferred Qualifications:

• Outlook calendaring.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.