• Job Type: Officer of Administration
• Bargaining Unit: n/a
• Regular/Temporary: Regular
• End Date if Temporary: n/a
• Hours Per Week: 35
• Salary Range: Commensurate with experience

Position Summary

Reporting to the Divisional Administrator, the Finance Manager will be responsible for all payable, procurement and sponsored project post-award activities of the Division of Pulmonary, Allergy & Critical Care Medicine.

Responsibilities

• Responsible for Post-award administration of sponsored research including effort reporting; preparation, monitoring, and reconciliation of budgets with ARC, COB and other general ledger based accounting systems; and salary distributions.
• Monitor divisional Program and Center expenses to ensure budgetary compliance
• Proactively ensure high levels of faculty satisfaction by developing and maintaining positive relationships with all members of the Division
• Oversee reporting of financial status per lab and overall, prospective financial program evaluation and data collection and analysis
• Process travel and business expense reports, reimbursements, check requests, and maintain and reconcile purchases made via P-card
• Process invoices and maintain service contracts for the Division
• Process purchase and change order requests
• Serve as a liaison between the Division and the University's purchasing office to resolve issues
• Generate invoices for MSAs, maintain detailed records and reconcile AR
• Maintain an accurate filing system of financial activity related to the projects
• Initiate transactions through University financial systems for final review and approval
• Assist with annual budget preparation and monthly budget monitoring, as well as month-end, quarter-end, and year-end closings
• Maintain and adjust budget estimates as needed
• Process journal entries as required to ensure accurate accounting
• Serve as liaison between the division and other offices
• Support the day-to-day activities related to management of divisional space
• Assist in the tracking of IT inventory and telecommunication requests
• Review phone bills on a monthly basis and identify discrepancies
• Perform additional special projects and duties as assigned

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience, plus three years of related experience
• Experience in accounting and/or finance
• Excellent organizational and communication skills
• Strong Excel and reporting skills

Other Requirements

• Successful completion of applicable compliance and systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.