This position exists primarily to assist faculty, post docs and graduate students in the preparation, review and timely submissions of all research proposals (grants/contracts) for the Department of Chemical Physiology and Biochemistry (CPB). May assume additional responsibilities as assigned by the manager, depending on need and incumbents skills and abilities.

Major responsibilities include coordination of all required documents, signatures and approvals to submit federal, industry and foundation grants/contracts; staying abreast of all regulatory compliance issues associated with the various types of grants; development and maintenance of up-to-date resources outlining the application procedures to all major funders; preparation of grant proposal budgets and justifications; review all applications for completeness and accuracy and ensure that all applications are submitted by the funders deadline(s); assisting in updating post-award financial reports for faculty. This position will ensure a smooth hand-off and coordination of activities from pre-award to post-award reporting and documentation for the department. This position works closely with the Office of Proposal and Award Management (OPAM), Technology Transfer and Business Development (TTBD), and other business offices to coordinate all requirements for submissions and to stay abreast of all rules, requirements and procedures concerning awards, grants, and contract details.

• Bachelors Degree in Business Administration with major courses in Accounting, Finance, or a related field AND two years of grant/contract coordination experience with responsibility for obtaining and monitoring the use of grant funds and/or negotiating and administering public or private service contracts; OR five years of grants and contracts administration experience
• Knowledge of grant guidelines, regulations and research procedures, protocols and policies with regard to research grant submissions
• Intermediate to advanced computer skills required in Microsoft Word, email, Adobe Acrobat, pdf forms and Excel
• Ability to multi-task, prioritize assignments and meet multiple strict deadlines
• Detail-oriented with ability to communicate complex instructions using excellent written and verbal skills
• Ability to handle high-stress situations well
• Ability to work in a team, while being self-directed for individual responsibilities
• Proven complex problem-solving and high-level systems thinking
• Strong customer service and positive attitude with all co-workers and customers
• Ability to professionally handle confidential matters with discretion
• Ability to interact on a professional level with Department leadership, Faculty and Administration
• Demonstrable record of reliable attendance, punctuality and proven successful performance at past and present employers

• Experience submitting grants, including training grants, for multiple faculty
• Experience submitting DOD, AHA and Collins Medical Trust grants.
• Experience with progress reports
• Experience using InfoEd, eRA Commons (including xTrain, xTRACT, NCBI and SciENcv), Cognos
• Knowledge of OHSU grant submission process and NIH grants
• Experience working with joint VAMC/OHSU faculty, including processing of MOUs
• Must be comfortable working in a paperless environment
• Knowledge of IACUC, IRC and IRB requirements and procedures

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