St. Paul Administrative Cluster Manager
College of Biological Sciences
Admin Assoc 3 Supervisor, 7208A3

Anticipated starting salary: $65,000-$70,000/annually.

Summary of Responsibilities
The Administrative Cluster Manager leads, organizes, and oversees the administrative day-to-day operational, business and financial operations for the Department of Ecology, Evolution and Behavior; Department of Plant Biology; Biotechnology Institute; St. Paul campus division of Department of Biochemistry, Molecular Biology and Biophysics; Itasca Biological Station; Microbial and Plant Genomics Institute.

This position directs the work of administrative staff to support the Departments and Institute, and in handling special projects and assignments. This position is expected to effectively communicate and interact across multiple reporting relationships and to collaborate with colleagues internal/external to the institution. This position serves as an advisor to the Department Heads/Director on long- range planning, administrative and financial matters and acts as a liaison to the Dean’s office for finance, HR, and other departmental matters. The St. Paul Administrative Cluster supports approximately 250 employees amongst many University job classes.

40% - Strategic and Operational Management
• Manage the St. Paul Administrative Cluster and represent the cluster in departmental and collegiate planning processes
• Collaborate with Department Heads/Directors to advance the units’ strategic planning process; set and manage timelines to meet commitments
• Collaborate with SPAC staff to evaluate department/institute support needs and ensure these needs are fully addressed
• Provide high quality service to the departments in the areas of finance, grants administration, human resource management, diversity, equity and inclusion, educational administration and project support
• Manage effective communication channels to keep faculty, staff, students informed on policies, procedures, building issues, and all on-going relevant information as it arises
• Assist in organizing, delivering and assessing diversity initiatives and implementing inclusion strategies within the departments. Serve as liaison to the dean’s office for college diversity initiatives
• Participate in developing and maintaining ongoing relationships with respective industry collaborators and donors who collaborate with faculty and the Biotechnology Resource Center
• Serve as liaison to other departments, the college and other University units to further the mission of the departments/institutes
• Represent the departments/ Institute at College Administrative meetings as needed
• Represent the Saint Paul Administrative Cluster personal in meetings with Dept. Heads and College administration.

40% - Finance/Human Resources
• Plan and oversee three independent departmental budgets and annual budget process; anticipate and project future financial needs, resources and analyze gaps, make budgetary recommendations to respective Department Head/Director
• Serve as the HR liaison for the Departments/Institute. Be able to answer basic HR policy/procedure questions at the unit level, consulting with CBS HR when necessary. Partner with CBS HR on university/collegiate HR initiatives, such as employee engagement, talent and performance management, etc.
• Collaborate with CBS Accounting regarding policy, grant submission procedures, sponsored and non-sponsored account balances
• Provide oversight for support of research faculty, understanding needs and coordinating with necessary constituents to assure those needs are met
• 3Oversee the training program ‘Future for BioTechnology Development’ to include monitoring grant funding and program management
• Communicate within department and with faculty to monitor, ensure and enforce fiscal responsibility to create an appropriate separation of duties and approvals

20% - Staff Supervision
• Design and implement staffing plan to effectively allocate human resources to deliver mission critical and value-added services to internal and external customers
• Hire, develop, and evaluate performance of 6 FTE administrative staff; develop and implement performance management plans and actions
• Ongoing performance management including 1:1 meetings, goal setting, professional development
• Work collaboratively with staff when reviewing Employee Engagement Survey results to make necessary changes to nurture a positive and professional working environment within the cluster