Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

This position is full-time and works approximately 40 hours per week.  

This position is in the Department of Investments.  This position is for the Danforth Campus.

POSITION SUMMARY:

As an Investment Operations Associate, you are an essential member of Washington University Investment Management Company (WUIMC). You will work closely with the entire WUIMC team in executing the day-to-day operations activities of WUIMC including: data management, transaction processing, account reconciliation & data quality reviews, and communication with & oversight of the custody/brokerage service teams. 

Success in this role requires the ability to prioritize one’s workflow, a proactive approach to improving the organization’s processes and workflows, the eagerness to learn new skills, and engage in a team environment.

PRIMARY DUTIES AND RESPONSIBILITIES:

1. Partner Communications and Data Management:

• Monitors shared email inbox for notices of cash flows, capital statements, monthly & quarterly portfolio updates, audited financials, and legal documents.
• Maintains document management system; properly filing & tagging documents for archival and efficient access by the entire Investment Company.
• Reviews all documents and evaluates next steps: archive, action, or escalation.

2. Transaction Processing and Reconciliation:

• Processes investment related transactions, including valuation updates and wires.
• Provides direction to custodian and logs all transactions into WUIMC’s internal system using double entry accounting.
• Performs reconciliations of transactions, valuations and returns with investment managers and custodian bank; identifies and resolves any discrepancies.
• Develops and runs custom reports to assist with reconciliation process and identify missing documentation.

3. Partner On-boarding:

• Establishes new accounts used for custody and accounting.
• Engages with investment managers and fund administrators on subscription documents and anti-money laundering policies.
• Completes and ensures proper execution of all legal documents associated with fund subscriptions, amendments, and consents.

4. Quality Control & Process Development:

• Collaborates with WUIMC colleagues and University Treasury & Finance Teams on day to day operations and the implementation of best practices.
• Develops relationships with service providers; communicating directives and feedback.
• Authors procedure manuals and trains colleagues to provide adequate business continuity.

• Bachelor’s degree in finance, accounting or business/technical field with a minimum of three years of work experience.
• Proficient in Microsoft Excel, PowerPoint, and Word.
• Proven ability to contribute in a team environment.
• Excellent time/project management skills.
• Detail-oriented with the ability to execute multiple tasks in an organized manner.
• Professional demeanor.

• Three to five years of custodial banking, fund administration, investment manager back office, or institutional allocator operations experience.
• CPA or CIPM designation.
• Knowledge of alternative assets, such as venture capital, private equity, real estate and hedge funds.
• Proactive, insightful, energetic, and articulate with excellent judgement, reasoning and problem-solving skills.
• Capable of representing the University effectively while interacting with investment managers and service providers.
• Collegial team player who is comfortable sharing responsibility, managing multiple assignments, and adjusting priorities to meet challenges as they arise.
• Enthusiastic about being part of the University and contributing to its mission.

Compensation will be commensurate with the importance of this position and its impact on WUIMC’s continued growth and success. A competitive compensation arrangement is offered, consisting of a base salary and generous benefits.

Washington University in St. Louis is counted among the world’s leaders in teaching and research and draws students and faculty from all 50 states and more than 125 nations. The University is highly regarded for its commitment to excellence in learning. The university offers more than 90 programs and almost 1,500 courses leading to bachelors, masters and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields. 

Washington University Investment Management Company (WUIMC) is the investment office for the university.  The office employs 12 investment professionals and 10 operations professionals. WUIMC was founded in 2006 and is led by Chief Investment Officer, Scott Wilson. The Washington University endowment was valued at $8.5 billion as of June 30, 2020, making it among the top 15 largest university endowments in the U.S.  Additional assets of $1.1 billion are invested alongside the endowment, bringing total the total market value of assets overseen by the investment office to $9.6 billion as of June 30, 2020.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

This position is eligible for full-time benefits.  Please click the following link to view a summary of benefits:  https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7

Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account.  If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor.  To attach these documents, go to:  My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.