General Summary/Purpose:

The Johns Hopkins Berman Institute of Bioethics seeks a Budget Specialist Position who will be responsible for processing accounts payable transactions and performing basic monthly reconciliation of accounts.  This position will monitor and complete purchases, process routine financial transactions, process travel reimbursements, and enter basic financial data into University systems.  The position also provides entry-level, professional sponsored funds management with specific responsibility for pre-award and post-award functions.

Specific Duties/Responsibilities:

• Assist department with onboarding new employees
• Coordinate the timely and accurate set up of payroll (eform processing)  
• Process shopping carts in SAP, track purchasing orders, create good receipts and ensure that staff and faculty receive goods that they have ordered
• Create new vendors in SAP as needed
• Process Independent Contractor shopping carts and payments
• Obtain, distribute, monitor, and reconcile logs for gift cards on a monthly basis
• Reviews and approves procurement cards by the monthly deadline
• Provides training for staff as required on financial systems
• Work with faculty and staff to set-up Independent Contractors and verify the process is in accordance to University guidelines
• Prepare and process KB15N's; journal entries; non-payroll cost transfers; shopping carts; on-line payments; expense reimbursements as needed
• Track consultant, vendor and sub-recipient payments against agreement ceilings/purchase order balances and communicate funding shortfalls
• Maintain adequate supporting documentation for financial transactions consistent with sponsor, University and department guidelines
• Processes journal entries and cost transfers as needed, reconciling reports and research related payroll and financial data
• Facilitate and/or produce specialized sponsored research/project reports utilizing institutional and/or departmental systems)
• Ensure proper management of all sponsored awards, by insuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB, CAS, and University
• In conjunction with the Sr. Administrative Manager, will monitor shared workflow and provide assistance and guidance to faculty, students and staff regarding payroll
• Submit ISRs for new hires, position maintains, bonus supplements and other routine payroll functions
• Enter hours into CATS and ensures documentation is accurate and approvals are obtained
• Ensure complete and accurate personnel files are maintained
• May work in online systems for VISA requests
• Monitor E210 system for compliance
• Work with Directors office on annual faculty appointment process as it relates to payroll
• Work with academic office on post-doctoral fellowship and visiting scholar appointment process as it relates to payroll

Minimum Qualifications (Mandatory):

• High School Diploma/GED
• Three (3) years of related administrative and/or budget experience
• Related coursework at the college level may substitute for experience to the extent permitted by the JHU equivalency formula.
  • JHU Equivalency Formula: 30 Undergraduate degree credits (semester hours) may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

• Previous payroll experience
• Work experience in a research, academic or university environment, and strong knowledge of SAP
• Proficiency in COEUS and JAWS/SWIFT

Special Knowledge, Skills, and Abilities:

• Ability to quickly learn various computer-based applications and data analysis tools
• Strong analytical/problem solving skills
• Excellent written and oral skills and the ability to communicate effectively are essential
• Strong organizational, administrative, project management, and problem-solving skills required
• Able to work independently under minimal supervision
• Able to conduct research autonomously according to precise instructions
• Ability to multi-task and maintain attention to detail
• Able to exercise independent judgment to resolve minor problems arising while conducting research

Classified title: Budget Specialist

Working title: Budget Specialist

Role/Level/Range: ATO 37.5/E/02/OE

Starting Salary Range: $17.42 - $23.95 (Commensurate with Experience)

Employee group: Fulltime

Employee Status: Non-Exempt

Schedule: Monday-Friday – 8:00am-4:30pm 37.5hrs/Wk - Telecommuting until Covid restrictions are lifted

Location: Deering Hall - 1809 Ashland Avenue, Baltimore, MD

Department name: 10003926-Berman Inst of Bioethics-Admin

Personnel area (School): BSPH – Bloomberg School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled. 

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf