Introduction

University of the Sciences (USciences) is seeking a qualified candidate for the position of Registrar. The Registrar is responsible for leadership in the planning, direction, and supervision of all activities related to registration services and enrollment records of current and former students, including the integrity, maintenance, and access to these records in compliance with all laws and regulations related to student records. The Registrar works closely with all levels of faculty governance as well as staff and students. This position serves as an expert resource in the development and implementation of academic policies.

This is the perfect opportunity to join a vibrant campus community whose excellence is reflected in its diversity and student success.

Primary Responsibilities

• Oversees the generation, storage and use of all student academic records. This includes the records of both current and former undergraduates and graduate students, full and part time students and matriculated and non-matriculated students.

• Provides leadership and develops appropriate recommendations for the implementation of related technology applications in support of enhanced services offered through the Registrar’s Office

• Manages and supervises staff.  Encourages and supports professional development of staff. Conducts performance appraisals. 

• Oversees registration, drop/add, declaration of pass/fail and audit, course withdrawal and maintenance of all registration programs in cooperation with the admission, financial aid, and student account offices.

• Develops, implements, and oversees office policies and procedures that ensure the coordination of a master schedule of courses and sections offered each academic period.

• Oversees the issuance of academic transcripts and enrollment verifications of all current and former students as requested

• Acts as the Data Steward for student information in the University’s data systems.

• Serves as the University’s compliance officer for FERPA and ensures compliance with all federal, state, and local regulations governing academic records.

• Oversees the creation and production of reports on student academic performance.

• Advises the Associate Provost on academic standards, policies, and developments at the University and in higher education.

• Acts as administrative liaison with Faculty Senate and other academic entities on policy matters affecting academic standards and records and serves on the Academic Affairs Committee and the Curriculum Subcommittee of Faculty Senate.

• Develops and maintains strong working relationships and communications with key divisions of the University.  Negotiates and encourages cooperation on matters related to the Registrar's Office responsibilities.

• Interprets and administers academic standards and regulations related to students’ academic records.

• Oversees the scheduling of instructional space for the campus and produces classroom utilization data, as necessary.

• Serves as the University’s Certifying Official for Veterans Administration benefits.

• Responsible for the recording of transfer credit evaluations.

• Responsible for electronic submissions of SSCR [Student Status Confirmation Report].

• Directs the compilation of commencement lists.

• Oversees the revision and updating of the Degree Audit system in coordination with approved curricula.

• Stays informed about government regulatory requirements and pending changes and advises University officials about potential implications.

• Develops and administers Registrar’s Office administrative budgets.

• Undertakes research on matters related to the responsibilities of the Registrar's Office and related University policies.

• Directs preparation of statistical reports on educational activities. Analyzes statistical data on registration for administrative use in formulating policies.

• Complies with American Association of Collegiate Registrars and Admissions Officers (AACRAO) Statement of Professional Ethics and Practice and ensures respect for these principles at the University

• Represents and promotes the University by active participation in professional organizations including but not limited to the American Association of Collegiate Registrars and Admissions Officers (AACRAO), the Middle States Association of Collegiate Registrars and Officers of Admission (MSACROA) and similar professional organizations.

• Performs other related tasks as requested.