Career Services

By John Stabinger
Posted on 2 April 2020 | 2:40 pm
Alumni / Benefits & Services / Alumni Career Services

Alumni Career Services

GRANT AND CONTRACT ANALYST
University of Washington
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GRANT AND CONTRACT ANALYST

University of Washington

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Details
Posted:
February 7, 2021
Location:
Seattle, Washington
Salary:
Open
Type:
Full Time

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.

The Division of Dermatology in the Department of Medicine has an outstanding opportunity for a full-time Grant and Contract Analyst.

The purpose of this position is to administer operations and analysis for the Dermatologic Melanoma Research Programs in the Division of Dermatology. The Dermatologic Melanoma Research Program focuses on many aspects of the diagnosis, treatment, and prevention of skin cancers such as melanoma, Merkel cell carcinoma, and cutaneous T-cell lymphoma.  The Dermatologic Melanoma Research Program is committed to the priorities and goals of the Division, Department and School of Medicine to conduct research associated with skin cancer.  This position will work to support these research goals and efforts and directly impacts the financial health and stability of the program through strategic and proactive operational and financial analysis and oversight.

The Division of Dermatology has a clinical and research enterprise consisting of patient care revenue, sponsored research funds, endowments and gifts, state funds and affiliated hospital funding associated with the academic programs within the Division totaling over $18M.  The Division of Dermatology occupies space at multiple sites including University of Washington, Harborview Medical Center (HMC), Veterans Administration Puget Sound Health Care Systems (VAPSHCS), and Seattle Cancer Care Alliance (SCCA). 

The primary responsibility of this position is to administer pre and post award management and provide budget analysis to division PI’s and leadership team for the Dermatologic Melanoma Research Programs in the Division of Dermatology. The Dermatologic Melanoma Research Program focuses on many aspects of the diagnosis, treatment, and prevention of skin cancers such as melanoma, Merkel cell carcinoma, and cutaneous T-cell lymphoma.  The Dermatologic Melanoma Research Program is committed to the priorities and goals of the Division, Department of Medicine, and School of Medicine to conduct research associated with skin cancer.  This position will work to support these research goals and efforts and directly impacts the financial health and stability of the program through strategic and proactive financial analysis and oversight.

This position requires excellent analysis skills, excellent written and oral communication skills, the ability to handle sensitive and confidential information, and project management skills in a constantly changing, high-stress environment.  This position must maintain dynamic collaboration and communication with principal investigators, steering committees, industry sponsors, vendors, federal agencies, program and other division staff.  The Grant and Contracts  Analyst will act independently and on behalf of the program by applying knowledge of divisional, institutional, state, and federal policies and regulations.

The Division of Dermatology has a robust cancer research program that collaborates with SCCA and Fred Hutchinson Cancer Research Center. The Program Operations Analyst position must be able to facilitate agreements/collaborations between the entities to further the research mission of the division.  This position is crucial for the success of the Dermatology faculty and staff in keeping operations and research running smoothly.  This position is essential in working with faculty, staff, and our partners on grant management. Delays in funding can ultimately impact the research productivity of the Division of Dermatology and could jeopardize research collaboration

Responsibilities:

Research Administration – pre and post award management

This position manages all pre and post award activities for foundation, federal research grants, clinical trials and contracts in compliance with University, state and sponsor standards for the Dermatologic Melanoma Research Program.

  • Provide overall management of research portfolios consisting of established awards and new proposal production. Manage both research and career development awards - operationalize grants and ensure extramurally funded awarded specific aims can be met. Assure grant commitments and contract agreements of the University of Washington and sponsoring agencies are fulfilled in a timely and accurate manner.
  • Address resource allocation requirements need to ensure successful completion of aims, track effort and resource commitments on the part of investigators and staff.
  • Interpret and integrate institutional, federal, and sponsor guidelines, policies, and regulations as they apply to research administration.  Provide counsel to researchers and staff pertaining to these issues.
  • Work with Investigators and collaborators on budget development.  Act as liaison with collaborating researcher's division, department and school administrators on submissions.  Critically assess budget proposals for accuracy and compliance with guidelines.
  • Lead and coordinate efforts with process partners to ensure timely and accurate management of all aspects of research administration including but not limited to timely proposal submission, award processing, timelines and strategic goals, accounting for revenue and expenditures, subcontract and consortium award management, technical and financial reporting.
  • Maintain faculty effort certification (FEC)
  • Ensure budgets are reviewed and reconciled using best practices and investigators are provided with customized, detailed monthly financial reports.
  • Provide counsel, utilizing multiple financial and record keeping systems to perform analyses of federal, private, industry and research budgets; forecasting future needs and expenditures and communicate status and progress directly to Principal Investigators, and Division leadership.
  • Review UW systems used to track award activity for compliance and accuracy.  Troubleshoot and prepare expenditure corrections as necessary.
  • Obtain advance budget numbers and process no-cost extensions.
  • Coordinate with Division, Department or School research administration staff to correctly allocate payroll efforts. Continuously review funding allocations for correlation to assigned work.   Identify corrective strategies.
  • Design and develop financial analysis and reports on a monthly and ad hoc basis including forecasts of grant year-end financial projections.
  • Manage clinical trial invoicing and develop and maintain tracking tools for the Dermatologic Melanoma Research Program.
  • Manages all grant and clinical trial reporting requirements including managing and timely submission of all reports (RPPR, etc.)
  • Performs independent review of all documents and data related to the research study funding, including study budget, protocol, contract, and other supporting documentation.
  • Oversees and effectively manages research grants and contracts, anticipating and detecting financial issues, and partnering with the Principal Investigators, and Leadership Team to initiate solutions and independently carry out corrective actions and measures.
  • Collaborates with Principal Investigators on monthly budget to actual variations and budget development questions.
  • Serve as a resource for research managers and principal investigators on queries related to the budget, monthly performance and budget to actuals variations.

    Grant, Contracts and Clinical Trials Analytics and Reporting

  • The Grant and Contract Analyst will counsel and advise the Executive Team on the fiscal health of the division's research programs.

    Specific responsibilities include:

  • Assure grant commitments and contract agreements of the University of Washington and sponsoring agencies are fulfilled in a timely and accurate manner.
  • Promote and continually assess compliance and risk management best practices in all aspects of operations.
  • Approve expenditures within proposed and accepted scope of work, produce reports and work with research scientists, research coordinators and other division management staff to ensure compliance with proposal activities.
  • Create tools and metrics to track and analyze implemented process improvements and ensures that program benchmarks are met and continually evaluated.
  • Develop ad hoc reports and analyze for program and division leadership to support strategic planning for short- and long-term goals, ensuring the financial health of the research program.
  • Collaborate with Principal Investigators on monthly budget to actual variations and budget development questions. Serve as a resource for principal investigators and laboratory managers on queries related to the budget, monthly performance and budget to actuals variations.
  • Manage invoicing and develops and maintains tracking tools for research programs
  • Other duties and assignments as needed to manage the division’s research and clinical programs.
  • Demonstrate knowledge and understanding of patient privacy rights.  Maintain confidentiality of all medical, financial, or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize the privacy of patients.  Access and use the minimum necessary patient identifiable information to perform job responsibilities and duties and only for authorized purposes.

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

    REQUIREMENTS

  • Bachelor's Degree in Business Administration, Finance/Accounting or related field (or equivalent experience) and 2+ years of related grant analysis within a large corporate or University environment. 

    Additional Requirements:
  • Working knowledge of the following software applications:  Excel, eRA Commons, ASSIST, and the following UW specific finance management tools:  SharePoint, My Financial Desktop, E-procurement, WorkDay, and SAGE.
  • Strong organizational, communication (written and verbal) and problem solving skills.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    DESIRED

  • Previous work experience in an academic university, clinic, and/or administrative environment.
  • Experience with UWMC and HMC campus locations and systems.
  • Excellent written and verbal and interpersonal communication skills are highly desirable for sensitive and accurate communication.
  • Experience with an academic organization financial experience highly desirable.

    CONDITIONS OF EMPLOYMENT

  • Office environment, sitting and computer use for long periods of each day. This position is located at University of Washington Medical Center, in the administrative offices of the Division of Dermatology.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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    Internal Number: 187144
    About University of Washington
    Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.
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