Grants and Contracts Coordinator (Grants & Contracts Professional 2)

About the Job
Researchers in the Department of Otolaryngology conduct research across the gamut of ear, nose, and throat conditions including hearing loss, chronic sinusitis, voice disorders, head and neck cancer treatments and outcomes, molecular oncology in head and neck cancers, tinnitus, and otopathology.

The Otolaryngology Grants and Contracts Coordinator is responsible for pre-award and post-award grants coordination under the oversight of the Research Manager. You will work closely with department researchers (known as principal investigators or “PIs”) and the Research Manager on preparation and submission of grant and contract applications. In that role, you will analyze funding opportunity announcements; develop budgets; draft supporting text; collect information; manage documents; and submit applications. You will also have an active role in managing funded projects by managing subcontract awards, vendor agreements, and other research-related contracts; tracking budgets; purchasing research services, equipment, and supplies; and assisting with progress reporting.

Responsibilities

Pre-award Grant Support, 50% effort
• Coordinate proposal development with PIs, department accountants, and the Office of Sponsored Projects.
• Train new faculty on the processes and requirements for grant applications.
• Explore funding opportunities and analyze their relevance to the department’s research areas.
• Provide guidance to PIs and their staff on the eligibility, content, and format requirements of funding opportunity announcements.
• Create a timeline and checklist for proposal development and submission. Communicate with PI about these.
• Collect pre-award information and documents from partnering departments and external collaborators.
• In collaboration with the PI, prepare budgets for new proposals.
With the support of the Research Manager, assist with drafting budget justifications, human subjects protection sections, biosketches, resources, and facilities sections of grant applications.
• Review final grant documents to ensure all components are accurate, complete, and adhere to policies.
• Obtain the needed approvals prior to proposal submission.
• Oversee submission documents and upload them to submission portals.
• Track status of submitted applications.
• Create and maintain a library of standard application components.

Post-Award Project Management, 50% effort
• In collaboration with the Surgical Administrative Center (SAC), ensure that studies progress according to planned timeline and expenses are covered by the budget.
• Work with the Sponsored Projects Administration office (SPA) on setting up outgoing and incoming subawards and research agreements.
• Work with the PI, the department’s staff, the Office of General Council, and the Controller to set up contracts with vendors and professional service providers.
• Work with the department’s purchasing specialist on the purchasing of research supplies.
• Oversee the payment of research-related invoices.
• Report to the Research Manager, department leadership, our collaborators, and sponsors on the research and budget status of funded projects.
• Coordinate with the University’s Unfunded Research Agreements Office (UFRA) on material transfer agreements and with the Privacy Office on data-use agreements.
• Develop budgets for annual grant renewals and requests to carry-forward unobligated balances.
• Maintain Other Support documents for funded research faculty.

This is a benefits eligible 1 year temporary appointment with the possibility of continuation.