Accounting and Payroll Coordinator

Utica College, a small comprehensive college in Upstate New York, is seeking applications for an Accounting and Payroll Coordinator. The incumbent serves as back up for processing the College’s three payrolls and all related activities including compliance with tax filing and reporting. As part of the process, the incumbent will also develop and maintain relationships with internal and external constituents. The incumbent will work with the Accounting Manager on various account reconciliations, grant activity reports, and various other tasks as assigned.

In deciding whether to apply for a position at Utica College, candidates are strongly encouraged to consider the UC mission and culture to help determine their potential success at http://www.utica.edu/instadvance/marketingcomm/about/. Our Mission and Values Statement includes a commitment to fostering diversity in background,  perspective, and experience within an environment that is dedicated to the freedom of expression and the open sharing of ideas.  At UC, diversity means that we are a community that represents a range of human experience and makes conscious choices to appreciate, respect, and learn from each other. Utica College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society.

Primary responsibilities include:

• Serves as backup for all tasks to prepare timely and accurate completion of the College’s three payrolls and all related payroll activities.
• Maintains an accurate accounting of payments by making various journal entries related to payroll processing and reviews payroll output for accuracy.
• Transmits weekly H.S.A. advances as well as quarterly H.S.A. deposits.
• Responsible for processing timely and accurate payroll related tax activities, wage garnishments, unemployment insurance correspondences, employment verifications, and month end payroll deduction reports.
• Assists Accounting Manager with external auditor requests and year-end tax forms. Also assists with submission of Quarterly Sales Tax submissions, various account reconciliations, the overseeing of grant account activity and various other duties as assigned.
• Performs work in compliance with all local, state and federal wage laws.
• Contributes to the overall success of the Office of Financial Affairs by performing all other duties and responsibilities as assigned, and working with the team to ensure individual and department goals are achieved.