We are seeking a Senior Financial Analyst  who manages and processes financial transactions involving clinical, joint agreement funds, general funds, federal and/or private grants and contracts, and gift and discretionary accounts for the Department of Medicine Division. Leads in the development of the annual divisional budgets and projections. Responsible for overseeing established budgets by overseeing loading of budget, reconciling budget information and changes, and extracting and analyzing financial data to manage financials of division. Generates monthly financial reports and monitors revenues and expenditures for various business lines, including, but not limited to clinical funds, designated and discretionary funds, affiliated institution funds and general funds against divisional budget. Performs comprehensive financial analysis relating to business or research trends to improve divisional financial effectiveness and complies with JHU, JHH and/or agency regulations and restrictions.

This position reports to the Associate Director of Finance with a reporting line to the Divisional Assistant Administrator.

Specific Duties & Responsibilities:

Financial Daily/Weekly/Monthly Responsibilities:

Financial Management:

• Interpret and analyze departmental financial reports (GAAP reports, etc.), and identify over expenditures and communicate information to Divisional Assistant Administrator and Sr. Admin Manager, as well as Departmental Associate Director of Finance and Finance Manager
• Maintain broad understanding of the financial positions/conditions of the various divisions throughout the Division
• Monitor and approve departmental expenditures, as assigned, throughout the fiscal year (and in respect to processing deadlines), with both authority and confidence to filter appropriate expenses. This includes SAP, Concur, PCARD, and Petty Cash
• As necessary, ensure monthly financial transactions are processed and posted. Includes, but is not limited to, KB 15N's, journal entries and cost transfers for both JHU and JHH (as applicable)
• Be knowledgeable to process travel reimbursements, online payments, payroll/non-payroll cost transfers, check deposits and gift donations (as appropriate)
• Regularly meets with and serves as a go-to finance resource for divisional staff
• Processes check deposits and gift donations
• Prepares and processes payroll documents needed to reduce control salary within designated areas assigned
• Completes monthly reconciliations on designated areas within the Division, including malpractice reconciliations
• Monitors and processes transactions to correct Divisional default accounts.
• Prepares and processes online check requests, travel reimbursements, employee reimbursements, and purchase orders.

Financial Analysis Responsibilities:

• Leads variance reporting in SAP, MedVitals, and Excel to identify changes in charges, faculty gaps, affiliated revenue, and all other financial KPIs in the division
• Will be the subject matter expert in finance for SAP and serve as the divisional liaison
• Assimilates information from various sources to draw conclusions, to effect change in processes, procedures, and reporting, and/or theorize downstream impacts
• Defines problems, collects data, establishes facts and draws conclusions with direction (as necessary from others)
• Must be able to independently interpret technical and detailed guidelines, policies and procedures, as well as explain or describe moderately complex information and presentation materials
• Plan and conduct complex studies to determine the cost of business for departmental clinical programs
• Analyze results and recommend necessary budget adjustments, and cost-effective measures to the appropriate and applicable members of the DOM administration team and/or division management
• Analyze complex financial data and extract and define relevant information using the various accounting systems and communicate necessary information to applicable members of the DOM administration team and/or division management
• Interpret data to determine fiscal year performance and project future financial trends
• Analyze and interpret fiscal patterns to project future expenditures and revenue streams
• Perform complex statistical, cost, and financial analysis of data reported in the various accounting systems
• Identifies weak or non-existent administrative processes and works with leadership to develop corrective action plans
• Performs financial analysis and reviews procedures and systems to determine appropriate solutions

Financial Planning:

• Develop and oversee/coordinate changes to the divisional budget and JHU divisional reprojection models. May assist with DOM departmental budget (and other financial reporting) models if successful in divisional roles
• Direct the divisional budget and reprojection preparation processes
• Responsible for completing budget for designated cost centers and/or internal orders
• Coordinates and collaborates with the Sr. Admin Manager to identify future clinical needs and incremental changes
• Lead in the development and review of business plans prepared by division management
• Assist in the development of business plans being prepared by the Chairman's Office    

Financial Reporting:

• Develops and/or maintains a monthly P&L workbook of operations for the division that summarizes the Department's JHU financial performance, reflective of both monthly activity as well as year-to-date activity
• Provides explanations to variances in a concise manner
• Coordinates and collaborates with the divisional Sr. Admin Manager to identify clinical shortfalls
• Track and report on monthly MDPCP revenues and expenses
• Track faculty profit and loss statements and coordinate with divisional leadership on identified shortfalls
• Develop and maintain financial reports to aid in the development and management of clinical, joint agreement funds, general funds, and gift and discretionary funds budgets
• Develop and/or assist in the development of variance analysis tools
• Develop complex financial reports for forecasting and trending to assist Department leadership in developing business plans for new and existing clinical and/or research programs within the department
• Provide reports to designated individuals in the Chairman's Office on budget vs. actual performance for the entire Department of Medicine

Financial Payroll:

• Ensures Faculty and Staff are charged to correct funding source relative to salary expense coverage
• Applies knowledge of procedures to review and record personnel activities of individuals compensated through various funding sources (Clinical, sponsored, etc)
• Lead and coordinate the Time and Effort reporting for Faculty and staff
• Assist in verifying payroll forms, (Electronic & Paper), for completeness and compliance with JHU policies

Other:

• Trains and onboards divisional staff for basic SAP and financial workflows
• Identifies weak or non-existent administrative processes and works with leadership to develop corrective action plans
• Works to automate and streamline reconciliations, workbooks, and other reports
• Post automation and successful completion of independently leading divisional tasks will work with departmental leaders for higher level financial projects that can improve reporting quality or identify performance improvement

This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

Minimum Qualifications (Mandatory):

• Bachelor's Degree in Accounting, Business, or related field
• Five years progressively responsible related financial experience required
• Additional experience may substitute for some education. Master's degree in a related field may substitute for some experience.*
• Advanced knowledge of SAP accounting system practice and implementation within the Hopkins environment desirable.
• Advanced knowledge and extensive use of Microsoft Excel (able to create complex/multifaceted formulas, develop complex workbooks, generate macros, etc.)  
• Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required.

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 

** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. 

Special Knowledge, Skills & Abilities:

• Requires excellent knowledge of accounting and payroll principles and record keeping, and strong analytical skills and problem-solving abilities
• Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills
• Functions as a team player and works to maintain harmonious working relationships with coworkers, peers and supervisors
• Requires moderate to advanced experience with spreadsheet applications and proficiency in developing and using spreadsheets and databases to track, analyze and report on data to be used to support organizational decision making

Classified Title: Sr. Financial Analyst
Role/Level/Range: ATP/04/PD 
Starting Salary Range: $59,870 - $82,250 annually (commensurate with experience)
Employee group: Full Time 
Schedule: M-F 8:30-5:00 
Exempt Status: Exempt 
Location: Hybrid/School of Medicine Campus
Department name: ​​​​​​​SOM DOM General Admin Chairmans Offf 
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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