Classified title:                                              Financial Manager

Role/Level/Range:                                         ATP-4-PE

Starting Salary Range:                                 Commensurate With Experience

Employee group:                                           Full time

Employee subgroup (FLSA Status):           Exempt

Schedule (hours/days):                                 8:30 am to 5:00 pm

Personnel area (School):                               Academic and Business Centers

Position Type:                                               New

Org unit name and #:                                   Jhpiego

Department name:                                       Global Program Operations

Reports to (Job title):                                   Reports to (Job title):                                   Sr. Director, Finance

General summary/purpose:

Financial Manager is part of the Global Programs Finance Team working closely Program Staff, Contracts, Global Human Resources, and Jhpiego's Country offices to ensure accurate financial, contractual and administrative reporting to the management team and to agencies external to Jhpiego.   The Financial Manager position will primarily provide financial leadership and oversight of the financial and contractual aspects of programs implemented in Jhpiego's Francophone portfolio. This includes proposal support, start-up, implementation and control, monitoring and evaluation, close-out and cross-cutting GPO functions.  The Financial Manager ensures financial systems and reports are compatible with standard Jhpiego accounting practices and follow donor rules and regulations. Financial Manager also provides capacity building, coaching and mentoring of junior finance staff and local partners by developing learning activities and materials to support capacity building.

Specific duties & responsibilities:

• Provide input on proposal budget costs based on analyses of new and existing country implementation costs
• Review NPD budgets and budget notes
• Review and comment on new award documentation before signing for feasibility from a financial perspective
• Participate in NPD handover meetings; review new awards and highlight items for project staff and in-country staff
• Review start-up plan and develop budget (for HQ and in-country)
• Lead finance-specific tasks, including developing training and orientation materials for in-country finance staff
• Participate in project close out meetings and lead financial activities for close-out
• Conduct all close out activities assigned
• Prepare final financial reports accurately and on time
• Respond to internal and external audit requests
• Develop work plan budgets and modifications
• Develop work plan budget narratives with necessary inputs from programs, technical and country teams
• Reports - maintain a schedule of routine and ad hoc financial reports and analysis for donors
• Analysis - perform pipeline analysis and reporting
• Monitor Sub-Recipient financial expenses compared to budget including following JHU high-risk sub procedures
• Monitors sub‐grantees financial expenses compared to their obligations and prepare, review or
• Maintain Compliance and track statutory requirements
• Manage all SAP- related activities as required
• Review and approve monthly financial package, including ensuring proper review and reconciliation of balance sheet items
• Serve as RIF administrator to review and approve RIF replenishment request  
• Develop budget for activities as needed
• When detected, recommend improvements to global financial policies and procedures
• Travel to assist country teams with close-out in country
• Follow up on QBE due diligence report findings to clear within 30 days (ensure country and program staff understand each finding and its applicable solution)
• Track statutory and tax requirements and support the country team on timely submission of statutory requirements (e.g., audit, government filings, VAT, payroll tax, import, other)
• Build financial management capacity of country finance staff and local partners through on‐site and virtual coaching and feedback on budgets, expense reports, invoicing, etc.

Minimum qualifications (mandatory):

• Bachelor's degree in finance, accounting or related field
• Extensive financial or cost management experience
• 7 years' progressively more responsible finance management experience in international development program operations required
• In depth knowledge of USG donor agency regulations (i.e. USAID, CDC, DOD) and other donor agencies (UN, Global Fund, Private Foundations)
• Knowledge of cost accounting methods and practices applicable to management of private and federal monies
• Sub-contract and sub-agreement financial management experience
• Experience developing finance and accounting policies, procedures and systems
• Demonstrates a leadership and management style that works in cooperation with others who represent a wide range of interests and needs
• Experience with international, non-profit organizations (larger than $10M), as well as a multi-office, multi-national environment
• Understanding of the difference between contracts and cooperative agreements and their relevant terms and conditions
• In depth knowledge financial software applications, databases, spreadsheets, and/or word processing required. Packages include: Microsoft Outlook, Access, Excel and Word plus university-specific accounting & reporting packages
• Excellent general management skills particularly in facilitation, team building and coordination
• Effective communicator with ability to communicate organization's direction and ability to motivate others with strong, honest leadership
• Strong problem solving skills
• Comfortable with a team approach to management and the ability to manage several major activities simultaneously
• Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment

• Ability to travel internationally, particularly to low-resource settings, to provide training, audit support, etc.
• Contractual financial management experience
• Field experience especially in developing countries