The Tepper School of Business is home to many programs and research programs that cross subject areas. We approach scientific problems from fresh angles using creative interdisciplinary approaches while drawing on our strengths in the core social sciences. Tepper faculty members are nationally and internationally recognized for their research in a variety of fields, including organizational behavior and theory, economics, finance, and accounting.
Carnegie Mellon University's Tepper School of Business Masters Career Center is searching for a Recruiting Events Senior Coordinator. This is an excellent opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing essential support by leading and implementing successful corporate recruiting events for MBA and other Tepper Masters students and recruiters. In the current environment, these events can range from fully live, fully virtual, or a hybrid format.
Core responsibilities will include:
Coordinate, run and implement an average of 100 corporate events during the annual recruiting season, ranging from on-site, hybrid or virtual venues.
Coordinate, lead and implement other recruiting events including Office Hours, Networking Nights/Hours, or receptions.
Responsible for professional interactions with corporate recruiters, other company representatives (including Tepper alumni) and other Tepper staff to secure necessary resources and manage scheduling, promotion and execution of all events.
Responsible for the accuracy of room reservations, the delivery and set-up of any food order by the company and arranging for audio-visual needs and all other logistics as needed, including parking arrangements.
Ensure accurate video recording of corporate presentations, obtaining signed permission forms from company representatives and coordinating with Computing Group for necessary technology support. Ensure video recordings of events are available for student viewing in a timely and accurate manner.
Responsible for the accuracy of all event information entered into multiple systems, ranging from the MCC Recruiting Portal (12Twenty), Campus Groups, 25 Live, Canvas, Zoom and others. Accurately manage RSVPs and all necessary information. Compile data for reports and record-keeping as needed.
Recruit and supervise a team of approximately 12 Peer Career Assistants - Tepper graduate students who assist with event execution. Schedule PCAs for event coverage, ensuring they are properly trained with greeting corporate visitors and conducting all aspects of event execution as needed.
Under the direction of an MCC Director, serve as a member of the internal MCC "Web Team", which includes making updates to MCC external facing websites and student facing Canvas pages.
Using Oracle to process travel/expense reporting for MCC Directors and Associate Directors as needed. Interact with Computing/Help Desk as needed to manage troubleshooting of any MCC technology issues, assist staff with Help Tickets when necessary.
As a member of the MCC Recruiting Team, assist with posting jobs in the MCC Recruiting Portal, print and organize accurate resume/schedule packets during on-campus interviews.
Ensure MCC workshops or other student-facing MCC events are videotaped and uploaded for student viewing in a timely and accurate manner.
Under the supervision of the Associate Director, Recruiting, cross-train and act as back-up for some aspects of the MCC Recruiting Coordinator role as needed.
May be required to provide occasional MCC Front Desk coverage. Assist with annual database updates/purges, participate in other seasonal office projects.
Other duties as requested or required
Flexibility, excellence, and passion are vital qualities within the Tepper School of Business. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
Qualifications:
High school diploma or GED required; Associate's degree preferred
3-5 years of administrative support experience and/or event management experience required
Familiarity with managing live, virtual and hybrid events using a variety of technologies
Requirements:
Successful Background Check
Are you interested in this exciting opportunity? Please apply!
CMU's COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Those granted an exemption must comply with all applicable COVID-19 mitigation requirements. The most up-to-date information on CMU's COVID-19 mitigation requirements can be found here: Minimum Requirements to Return to Campus.
Location
Pittsburgh, PA
Job Function
Administrative Support and Coordination
Position Type
Staff - Regular
Full Time/Part time
Full time
Pay Basis
Hourly
More Information:
Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.
