Financial Associate 2 - Theory & Practice in Teacher Education

Regular, Full-time, Market Range 05

Provide financial, research, and administrative support for the Department of Theory & Practice in Teacher Education, including the Center on Deafness, Deaf Studies Team, University Assisted Community Schools (UACS), and Principal Investigators (PIs) of assigned external grants. Centrally funded position.

FINANCIAL:

• Reconcile grant/center ledgers in accordance with UT policies and procedures.
• Evaluate grant/project related requests for purchases of goods or services or travel to ensure that it is allowable, allocable, and within agency guidelines before purchasing or submitting requests for purchases to appropriate department personnel.
• Process invoices: verify goods or services were received, charges are accurate, and appropriate account/G/L codes are assigned prior to submitting to other department staff for IRIS entry and payment.
• Process/complete the Schedule of Final Charges (SFC) and close accounts in close coordination with the Office of Sponsored Project Accounting. Work with department team lead and Sponsored Projects Accounting (SPA) and the Office of Sponsored Projects (OSP) to resolve issues as well as close funds in a timely manner.
• Assist PIs and department team lead with budget planning, budget revisions, project extensions and other needs.
• Assist the Principal Investigator (PI) with compiling and entering data for quarterly, semester, and yearly reporting on projects, grants, etc.

ADMINISTRATIVE:

• Provide clerical/administrative support to include: creating, editing documents, compiling data for reports, and maintain documents/files.
• Provide guidance and direction to faculty and center staff related to policies and procedures to ensure compliance.
• Assist with the coordination, scheduling, and arranging for events such as workshops and meetings.
• Manage resources such as department copiers, printers, and manage use of/assist with room scheduling requests for spaces housed in the center.
• Assist department scheduler when needed with timetable changes for assigned program area/faculty.
• Coordinate/process orders for textbooks, desk copies, books/research materials, classroom supplies for the program/center.
• Refer faculty/students with issues related to class schedules, course drops/adds etc., to appropriate department personnel.