Campus Design and Facility Development supports the University Community by designing, constructing and acquiring high quality, innovative and efficient spaces that foster the teaching, learning and research goals of Carnegie Melon's students, faculty and staff.
We are in search of an Accounting Specialist. The ideal candidate will have accounting and budget management experience as well as the ability to quickly shift focus and troubleshoot issues. This key role will work within the business operations team to manage many aspects of capital project budgets and associated purchases. Duties will include processing initial purchase orders and revisions, to include both simple and complex purchases, entry into the project management system, gathering and processing of documentation for alignment with university procurement guidelines. This will include documenting competitive bids, identifying approved budget available for purchases, and completing purchasing checklists. The person serving in this role will also assist in monthly reconciliation of overall project portfolio financials, reconciliation of individual project budgets on a rolling basis, tracking and reporting on project progress, and processing fees related to project management.
Additional tasks in support of the business operations group will arise and be assigned based on project and department need. May be asked to serve as backup for other accounting tasks and roles to include invoice processing.
Core Responsibilities:
Processing university capital project purchase orders/purchase order increases and submitting associated backup documentation required for approval. This includes:
Ensuring that all new purchase order requests or requests to increase purchase orders are within approved project budget.
Verifying accuracy and completeness of backup documentation for purchase order increase requests received from vendors and approved by project managers.
Documenting the sourcing and procurement processes behind the execution of all contracts necessary to deliver university capital projects.
Comprehensive budget reporting of relevant capital project budget status in relation to all current and anticipated project expenditures.
Organizing, uploading, and submitting all required documentation to purchase order records in project management system and the university's financial system.
Assisting in capital project budget management. This includes:
Compiling list of approved budgets for entry and associated funding transfers.
Documenting completed funding transfers in the project management system.
Reconciling financial reports for review with Business Manager
Creating and managing timesheets for project managers for tracking time toward projects
This role will also assist in day-to-day financial systems data entry needed in support of project management for current projects and CDFD business operations for any needed historical data entry on capital projects.
Equivalent combination of education/experience may be considered.
Other Requirements:
Successful background check
Flexibility, excellence, and passion are vital qualities within Campus Design and Facility Development. Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
Are you interested in this exciting opportunity? Apply today!
CMU's COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Those granted an exemption must comply with all applicable COVID-19 mitigation requirements. The most up-to-date information on CMU's COVID-19 mitigation requirements can be found here: Minimum Requirements to Return to Campus.
Location
Pittsburgh, PA
Job Function
Procurement and Purchasing
Position Type
Staff - Regular
Full Time/Part time
Full time
Pay Basis
Hourly
More Information:
Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.
