Reporting to the Manager, Accounts Payable, the Accounts Payable Specialist will analyze, code, and process Columbia University Facilities invoices, check requests, tenant reimbursements, and travel expense reports on line, using the University's central systems (currently ARC) as well as CU Facilities systems (currently Maximo & Skire capital project systems, utility tracking systems).
Responsibilities
Review each invoice and perform quality check, including verification that it has not been previously billed, that totals are accurate, sales tax has not been charged, etc.
Verify that material costs, percentages of overhead charged, various hourly labor rates, etc. match approved rates via the vendor information database.
Reconcile vendor payments using V-Pay and ARC.
Perform research, including checking for duplicate payments, review of processed invoices to validate subcode, etc. and carry out other analyses and reconciliations as directed.
Liaison with vendors, managers and central Procurement to resolve any processing issues.
Process water meter invoices, maintain database, and run reports for consumption accuracy.
Process electronic Con Edison monthly billing.
Analyze and maintain computerized files for Con Edison and Telecommunications accounts.
Process fuel and steam billing and maintain related databases.
Process quarterly and semiannual real estate tax payments.
Process requisitions and purchase orders, interdepartmental invoices, and journal entries.
File invoices and perform other accounts payable clerical duties as assigned.
Minimum Qualifications
High school diploma or equivalent; some college preferred.
Three years of related experience required.
Strong mathematical and analytical skills as well as attention to detail necessary.
Must have communications skills sufficient to work effectively with managers, vendors, and other University personnel.
Computer literacy, including word processing and spreadsheet software as well as proficiency in learning and using other applications required.
This position requires that the incumbent be available for covering as needed for vacation, sick leave and other absences including mandatory overtime in case of emergency, gaps in coverage, or peak periods for processing financial transactions.
Performs other duties as assigned.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 524922
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.
