Rutgers, The State University of New Jersey is seeking a Program Coordinator for the Office of the Chief Financial Officer for the Rutgers School of Nursing. Under the direction of the Chief Financial Officer, the Program Coordinator will provide financial management and administrative support services for the Finance Department. Will review and process fiscal related requests in accordance with University policies and procedures as well as internal guidelines to ensure smooth financial operations of the School.
Among the key duties for this position are the following
Provides oversight of support staff for the review and process of expense related requests including Travel Report, Travel Advance, Check Request, Purchase Requisition and others expense related requests to ensure inclusion of proper accounting information and supporting documentation for successful submission. Follow up to completion and resolves any outstanding issues and problems with appropriate parties.
Provides financial approval of expense requests and travel cards processed within the School. Reviews and screens travel requests.
Reviews approval forms and Pcard requests, prior to approval by the Business Manager and/or Chief Financial Officer. Assists divisional and departmental staff in resolving issues related to policies and procedures to ensure smooth operation of expense request related activities.
Provides training and guidance to divisional and departmental administrative staff regarding Expense Management and Marketplace system as well as University policies and procedures for purchasing, accounts payable, invoice and vendor related activities.
Oversees non salary expenses for the School's operating fund including monthly review and analysis for appropriateness, required accounting entry recording for expense accruals and reclassification, and timely submission of related account analyses to the University Controller's Office.
Reviews and analyzes non salary expenses and prepares detailed expense reports for distribution to academic divisions and administrative department officers on a quarterly basis. Provides response to non-salary related financial inquiries and assists in resolving financial operation related issues.
Participates in annual budget development and quarterly expense projections by preparing and submitting the non-salary related expense budget and projections. Provides variance analysis on major expenditure categories for management review and operational decisions.
Required Knowledge, Skills, and Abilities:
Bachelor's Degree in Accounting, Finance, Business Administration or a related field plus four (4) years of financial or administrative experience. Knowledge of spreadsheet applications and database systems used in financial and/or accounting applications preferred. Additional related experience may be substituted for the degree on a year-for-year basis.
Physical Demands and Work Environment:
Standing, sitting, walking, talking and hearing. No special vision requirements. Must be able to lift or exert force up to ten (10) pounds. Office environment. Moderate noise
Posting Number: 22ST1444
Location: Newark (RBHS)
Internal Number: 162379
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
