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By John Stabinger
Posted on 2 April 2020 | 2:40 pm
Alumni / Benefits & Services / Alumni Career Services
Alumni Career Services
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Job Seekers, Welcome to ALUMNI CAREER CENTER
PROGRAM ADMINISTRATOR - NEUROSCIENCE GRADUATE PROGRAM
University of Washington
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PROGRAM ADMINISTRATOR - NEUROSCIENCE GRADUATE PROGRAM
University of Washington
| As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. The Graduate School is an intellectual leader on pressing issues in graduate education and advances a culture of excellence, inclusion and equity. The Graduate School provides instrumental services to UW graduate programs, faculty and students while championing the enterprise of graduate education itself. The Graduate School has an outstanding opportunity for a Program Administrator. The Program Administrator provides critical leadership for the operations and financial management for the Neuroscience graduate program. This role oversees the day-to-day operations of the Neuroscience program which includes supervising staff, managing budgets in excess of $1 million per biennium, supporting program development, and managing facility needs. The Program Administrator operates independently with minimal supervision and is responsible for balancing the translation of the Neuroscience co-directors’ vision into actionable items and providing operational feedback regarding the administrative constraints of UW and the Graduate School. Through a deep understanding of the University’s administrative systems and budgetary forecasting, the Program Administrator will identify areas for improvement, barriers to the co-directors’ vision, and opportunities for program development. The Program Administrator provides administrative management for the Graduate Program in Neuroscience comprising an Interdisciplinary Ph.D. program with 50-75 students involving more than 20 departments, and approximately 140 faculty members across the University of Washington (UW) campus, and biomedical facilities. RESPONSIBILITIES: Program Management (45%) •Represents the co-directors in administrative matters with departments, colleges, institutions and funding agencies •Provide administrative leadership and serve as a resource for all Neuroscience faculty, students, and staff •Control and monitor program administrative and fiscal services in compliance with federal, state, local and University rules and regulations •Advise faculty directors and affiliated program faculty on academic and administrative policies •Compile, synthesize, and report program data for internal use, UW departments, and for external stakeholders and partners •Manage Academic Student Employee appointment process for incoming and continuing Neuroscience students •Collaborate with the co-directors to develop connections with the broader neuroscience community in the Puget Sound Area, including with Allen Institute, local industry and state agencies. •Plan and implement major program meetings such as, retreats, committee meetings, accreditation, visits from other institutions, etc. and follow-up with directors regarding major strategic and actionable items Financial Management (45%) •Directly manage federal, state, local, endowment, royalty and gift budgets in excess of a $1 million per biennium. Exercise judgment in the allocation and use of these funds. Responsible for budgeting, accounting, reporting and maximizing efficient use of these funds in compliance with federal, state, and University rules and regulations •Develop annual budgets for program and consult with Graduate School director of finance and assistant dean as necessary regarding budgetary needs and constraints •Manage all purchasing for the program including travel, reimbursements, assigning expenses to appropriate budget sources. Ensure that all purchasing is done in accordance with university and Graduate School policies •Provide regular budget updates to program directors •Manage the planning and funding of Academic Student Employee positions •Manage all external staff assignment contracts for Neuroscience students engaged in research with partner institutions such as Seattle Children’s Research Institute, Allen Institute and Fred Hutchinson Cancer Center Office/Personnel Management (10%) •Provide leadership and supervision for the unit staff responsible for day-to-day operations •Develop and implement staff support services in alignment with program aims, i.e. space, facilities, equipment, software programs, staff services and computer needs •Establish and implement office procedures •Duties may be added and/or changed based on organizational needs •Supervises a full-time Counseling Services Coordinator MINIMUM REQUIREMENTS: •Bachelor's degree in Business, Accounting, Public Administration, or related field •5 years of experience that includes operations, program management, and or financial management in a university, public entity, or business setting ADDITIONAL REQUIREMENTS: •Demonstrated ability to work with a diverse group of stakeholders and support organizational priorities around equity and justice •Demonstrated ability to effectively support program faculty leadership who have various managerial styles and levels of engagement. •Self-motivated with demonstrated experience leading and successfully implementing projects or initiatives to streamline and improve organizational function •Skilled in using data analysis and visualization functions in Excel or other spreadsheet programs to convey complex budget information Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED EXPERIENCE: •Master’s degree in Business, Accounting, Public Administration or related field •Previous management experience Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. | |||
Internal Number: 205817
About University of Washington
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.
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