The Madeira School is seeking a Business Office Associate to join its business office staff. The successful candidate will support the CFO on projects impacting all aspects of the institution and support the Director of Human Resources with payroll, benefit and recruitment/onboarding processes.
Project Management
Act as project manager on special projects as assigned, working on an interdepartmental basis; identifies project tasks; oversees project budget; conducts cost analysis; acts as liaison with vendors and ensures compliance with best practices.
Serve as a leader of the school’s risk management oversight function and steering committee; manages the enterprise risk management including risk assessments, reviewing market trends; establishing policies and mitigation recommendations
Support the auxiliary program management in conjunction with the Director of Athletics and business office; help to ensure vendors follow policies and procedures; ensure appropriate contracts are in place.
Prepare liability insurance bid specifications for the purpose of obtaining premium fees and updates on an ongoing basis. Identify property loss exposures and works with liability company on appropriate levels of insurance coverage.
Investigate property damage claims and losses, submit reports to the third-party claims administration and assists in property claims management.
Manage budgeted expense items associated with initiatives, ensuring expenses do not exceed budgeted allocations.
In collaboration with key staff, participates in campus emergencies and preparedness.
Human Resources & Payroll/Benefits Support
Serve as primary assistant and support to the Director of Human Resources.
Administer regular HR processes and routine tasks required for programs/systems including payroll, benefits, leave, onboarding, background checks, workers compensation and OSHA.
Complete compliance processes and filings (ex. EEO-1, Medicare Part D) and workers compensation audit.
Serve as liaison to employees: answering benefit questions, correcting processing and self-service errors.
Assist in the recruitment process to include scheduling and conducting screening interviews, posting advertisements and other processes.
Assist with record management and database upkeep.
Requirements
Bachelor’s degree required. Experience or training in Risk Management, Finance, Business Administration, Human Resources or industry-related area/experience preferred.
2-4 years of related experience required.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Strong analytical, critical thinking and problem-solving skills.
Strong computer skills, including familiarity with databases, Microsoft Office Suite or related software.
Appreciation of and commitment to boarding and/or single sex education, diversity and to serving the needs of a diverse population.
Ability to work independently and in a team setting at both the leader and staff levels.
About The Madeira School
Founded in 1906, The Madeira School is one of the nations’ top secondary schools for girls. Located just outside Washington DC, Madeira enrolls approximately 315 boarding and daygirls in grades 9-12. The school has a long tradition of rigorous academics and one of the country’s oldest Experiential Learning programs, currently known as Co-Curriculum.
As an all-girls college preparatory boarding and day school, The Madeira School is dedicated to providing girls with a top-notch education and the skills to lead lives of their own making. At Madeira, you will find an extraordinary faculty that engage and challenge the minds of our students.
Lucy Madeira founded her school with the belief that it is our duty and privilege to help young women to understand their changing world and to have the confidence to live lives of their own making, their own passions, their own dreams.
Our Mission:
Launching women who change the world.
Our Vision:
Leading innovation in girls’ education.
Our Strategic Goals:
Make Madeira the 21st century leader in girls’ education.
Bring the world to Madeira and Madeira to the world?
Advance our inclusive culture that flourishes in diversity.
Protect and enhance Madeira’s environment and facilities.
Assure Madeira’s financial sustainability.
