Psychology Department within Dietrich College is seeking candidates for a Research Administrator. You will be responsible for all aspects of administration for all funding coming into the department in forms of grant, contract, and gifts. You will attend new research administration training and RAC (Research Administrators Council) meeting to maintain up-to-date knowledge of ever-changing guidelines and best practices. You will also work closely with all faculty on submissions of research proposals, post-award maintenance of grants, and effort monitoring for all faculty and staff salaried on grant funding. You will also be responsible for all graduate and post-doctoral submissions for fellowships, proposals and grant maintenance.
Core responsibilities include:
Handles all proposal submission (2-4 a month) and submits directly to the Office of Sponsored Programs
Works with central administrators to set up subcontracts and tracks subsequent invoicing and payment
Reviews monthly financial reports including monitoring awards for unallowable costs, appropriate spending and all faculty/staff effort
Prepares award portfolios, budget vs expenses and projections for all faculty every other month to ensure faculty are aware of their awards, money and effort.
Prepares accounting transactions, provides long range spending projections for each faculty to the department business manager and other reports as needed.
Prepares and submits yearly progress reports for all grants, reviews and approve yearly E-snap reports from SPA and reviews and approves close-outs as award end.
Primary contact for all 20+ faculty, graduate students and post-doctoral students for developing research budgets using excel.
Enters all proposals into a sponsored research database system (SPEX/SPARCS) and generates routing sheets, obtains signatures and tracks review process.
Oversee the internal approval pathway and makes sure that proposals are submitted by agency deadlines, according to university procedures
Meets monthly with SPA representative to ensure awards are spending correctly and address issues as they arise
Attends trainings in special research administration topics to maintain up-to-date knowledge and best practice
Other duties as assigned
You must demonstrate:
Ability to learn agency requirements and electronic systems such as NSF Fastlane, Grants.gov, NIH eRA commons and others as well as agency compliance regulations, federal guidelines and university policies.
Ability to adapt to change as the department and organization evolves
Ability to work well with others and/or as part of a team
High attention to detail
Proficiency in Microsoft Office products, specifically in Excel
Excellent oral and written communications skills
Qualifications
Bachelor's degree is required.
1-3 years of experience of sponsored research administration experience
Requirements:
Successful background check
CMU's COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Those granted an exemption must comply with all applicable COVID-19 mitigation requirements. The most up-to-date information on CMU's COVID-19 mitigation requirements can be found here: Minimum Requirements to Return to Campus.
Location
Pittsburgh, PA
Job Function
Research Administration
Position Type
Staff - Regular
Full Time/Part time
Full time
Pay Basis
Salary
More Information:
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Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.
