The Department of Rehabilitation Medicineis looking for an Executive Office and Administrative Specialist (1885) to join our team. The Executive Office and Administrative Specialist will provide administrative support to the Department (primarily PM&R and Adult Neuropsychology). The successful candidate will be reliable and able to work both autonomously and collaboratively. The position requires a strong ability to prioritize work, outstanding communication skills, superior attention to detail and follow through, and the ability to multi-task.
This position is a combination of work-from-home and on-campus days.
Job Duties/Responsibilities: Clinical Operations - 50% â— Coordination of provider clinical schedules and consult service through QGenda, AMCOM, and Google Calendar. â— Maintaining clinical templates and scheduling protocols in coordination with M Health Fairview clinical staff. â— Coordinate and oversee the process for clinical observers. â— Coordinate the clinical open clinical encounters process.
Administrative Support - 35% â— Provide administrative support to PM&R and Adult Neuropsychology faculty. â— Assist with recruitment and onboarding of new faculty and clinicians. â— Manage departmental space.
Support to Executive Assistant - 15% â— Financial reconciliation of PCard and TCard transactions. â— Department contact for ordering office supplies, as needed. â— Assist with meeting scheduling for department leadership, as needed
Salary: $20.13 - $24.06 (DOQ)
Required Qualifications: â— High School Diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience. â— Excellent interpersonal and communication skills with an ability to work collaboratively with diverse audiences. â— Proficient with Microsoft and Google suites, with the drive to learn new systems, as needed. â— Experience working with EPIC electronic medical records application (or similar). â— Reliable and accountable with passion and commitment to their team and community. â— Highly organized with attention to detail in a fast-paced, multitasking environment. â— Must be self-motivated, self-guided, goal-oriented, and mindful of deadlines. â— Demonstrated experience handling a wide range of administrative related tasks with a commitment to professionalism and confidentiality.
Preferred Qualifications: â— Administrative experience in higher education or an academic medical center. â— Ability to leverage software technology to advance office operations. â— Ability to work both independently and within a team-based department, including: physicians, faculty, researchers, trainees, patients, staff, and community members. â— Experience with QGenda provider scheduling software (or similar). â— Experience with EFS financial reconciliation system (or similar). â— Experience with web conferencing software (e.g., Zoom, Microsoft Teams, Google Meet)
Internal Number: 347788
About University of Minnesota, Twin Cities
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