Finance Manager - Procurement

Job ID

Location

CUNY School of Medicine

Full/Part Time

Full-Time

Regular/Temporary

Regular

POSITION DETAILS

The CUNY School of Medicine (CSOM) at The City College of New York (CCNY), is the only medical school in the City University of New York system. Our innovative curriculum allows students to complete both their undergraduate Bachelor of Science (B.S.) and Doctor of Medicine (M.D.) degrees in seven years. CSOM also offers a Master of Science degree in Physician Assistant Studies (P.A.). Our mission is to provide access to medical education to talented youth from social, ethnic, and racial backgrounds historically underrepresented in medicine and to develop health professionals committed to practicing in under-served communities with a special emphasis on primary care. It has a reputation for excellence that has earned national acclaim for performance and a broad network of clinical sites for clerkships.

The Administration and Finance Office is currently seeking a Finance Manager for Procurement. The incumbent will report to the Associate Dean for Administration and Finance, with some oversight by the Director of Business and Fiscal Affairs at the City College of New York???s Finance Office. In addition to the CUNY Title Overview, the Procurement Manager???s duties include but are not limited to the following responsibilities:

• Supervise and collaborate with college staff and ensure all activities related to goods and services are acquired in accordance to applicable guidelines and regulations.
• Advise internal college staff with regards to current products and services available under established contracts.
• Provide training and technical assistance to faculty, staff, and administrators about procurement regulations and procedures.
• Work collaboratively with internal and external College stakeholders: the School's academic and operations departments; other units with the City College of New York's Office of Finance including but not limited to: Budget, Financial Accounting and Accounts Payable; the University General Counsel's Office; the Central Office of Procurement; and the Central Office of Facility Planning, Construction, and Management.
• Review , recommend and implement process improvements.
• Draft, revise and issue solicitation documents and procurement record memoranda related to a variety of procurement approaches, including: Request for Quotes; Requests for Proposals (RFPs) and Invitation for Bids (IFBs}; sole and single source procurements in accordance with State of New York and University procurement guidelines; and other procurement methods as permitted by CUNY and the State of New York.
• Successfully complete procurement processing including, but not limited to: advertising tax-levy funded contracting actions in the New York City Record and NYS Contract Reporter; conducting site visits, issuing addenda, publicly open bids, facilitating an evaluation committee review of proposals, providing debriefing to unsuccessful respondents; determining vendor responsibility, facilitate CUNY Board of Trustee review of applicable contracts; creating contracts in the College's procurement systems, and submitting contract documents to oversight authorities.
• Dispatch purchase orders against New York State Office General Services agreements and New York City Department of Citywide Administrative Services Requirements contracts.
• Promote and encourage the utilization of minority women-owned business enterprises and service-disabled owned businesses in accordance with University and State of New York regulations policies.

QUALIFICATIONS

Bachelor's Degree and six years' related experience required.

Preferred Qualifications:

• Bachelor's degree in Business, Economics, Accounting, Finance or closely related field
• Experience in conducting procurement in a Higher Education setting
• Six (6) years of supervisory experience in Purchasing Operations.
• Demonstrated in-depth knowledge with State procurement process and Finance law, as well as available city, state, and federal procurement mechanisms, is highly desired
• Knowledgeable of Enterprise Resource Planning Systems (ERPs), preferably CUNY's PeopleSoft ERP (CUNYFirst), State Financial System (SFS), and other related Purchasing and Accounts Payable systems.
• Proficient with the Microsoft Office suite of products, particularly Outlook, Word, Access, and Excel.
• Strong organizational, interpersonal, and communication (verbal and written) skills.
• Detail-oriented and accurate with strong quantitative, financial, and critical thinking skills.

CUNY TITLE OVERVIEW

Manages the financial activities of a College or major program.

• Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues
• Develops and recommends policies and controls to assure the responsible use of resources
• Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations
• Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities
• Assists in developing budgeting policies and procedures, and interprets University-wide policy
• Liaisons with auditors and other internal and external agencies as necessary
• May negotiate contracts
• May hire, supervise and train finance and/or clerical staff and manage related administrative functions
• Performs related duties as assigned.

Job Title Name: Finance Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID (24270) or Title. Select "Apply Now" and provide the requested information.

Please submit a cover letter and resume.

CLOSING DATE

June 16, 2022.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.