The primary purpose of the position is to manage and control the fiscal year budget for the Stillman School of Business. The job includes preparing paperwork for the faculty, staff, administrators, adjuncts, RA's and GA's according to the budget format from the Provost's office. The position also includes paying all of the bills for the Stillman School of Business and handling and reviewing all employee reimbursement forms. The position also supervises five (5) secretaries and up to 10 student workers.

Duties and Responsibilities:

1. Manage, control and maintain the fiscal year budget for the Stillman School of Business. Responsible for maintaining the accuracy of the budgets and their underlying accounts. Regularly review the restricted and endowment accounts. Ensure that expenditures are within budget expectations.

2. Prepare all Salary Authorization forms for Faculty, Administrators and Staff as needed. Prepare an Adjunct payment form for at least 60 Adjunct professors each semester (all adjuncts must sign before submitting). Prepare all Overload and One Time Payment forms. Prepare a contract letter, award notice and a salary authorization form for approximately 15 GA's and RA's each semester. Prepare all paperwork for faculty and adjunct professors teaching each of the three summer sessions. Pay all the bills for the Stillman School of Business. This consists of paying all the outside vendor invoices, paying outsiders for sophomore and senior assessment, reimbursing faculty and administrators for expenses incurred for trips, meetings, and conferences. Interdepartmental payments are also prepared by completing IDT forms.

3. Supervise 5 secretaries and 10 student workers. Manage daily assignments and projects for the student workers. Process timesheets for the secretaries and student workers on a bi-weekly basis. Act as back-up if secretary absent. This consists of frequent interaction and communication with secretaries and student workers regarding questions, problems, reports assigned by the Dean's office and faculty projects.

4. Prepare all faculty contracts with dean. Coordinator for new faculty and adjunct professors, new staff employees and new GA's and RA's. Arrange for new faculty and adjunct professors to have office space, laptop, parking, email, and Blackboard access.

5. Serve as Building Manager for the 5th and 6th floors of Jubilee Hall. Responsible for ensuring that approximately 90 offices are properly maintained. Complete work orders for all needed repairs, including lights, bathrooms, heat, air conditioning, replacing ceiling tiles, making keys for offices, hanging pictures/diplomas in offices. Work with housekeeping for additional office and carpet cleaning. Supervise large projects such as the renovation of offices and moving requests. Serve as the fire warden for 5th and 6th floors of Jubilee Hall. This consists of fixing yearly fire violations, overseeing all fire drills.

6. Prepare extensive reports for AACSB accreditation each semester. This consists of a business school questionnaire in the Spring and a salary survey in the Fall.

Required Qualifications:

Bachelor's degree and at least 3 years of Business Administration or other related experience required. 5 or more years of progressively complex experience in Business Administration may substitute for the degree.

Desired Qualifications:

Prefer degree in Business

Salary Grade:

AD180 - Administrative

Exempt/Nonexempt:

Exempt

Physical Demands:

General Office Environment

Special Instructions to Applicants:

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.