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By John Stabinger
Posted on 2 April 2020 | 2:40 pm
Alumni / Benefits & Services / Alumni Career Services

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Senior Post Award Research Administrator
George Mason University
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Senior Post Award Research Administrator

George Mason University

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Details
Posted:
May 27, 2022
Location:
Fairfax, Virginia
Salary:
Open

Department: College of Science (COS)

Web Announcement:

Senior Post Award Research Administrator, College Of Science

The George Mason University, College of Science, invites well qualified applicants to apply for our Senior Research Administrator position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

About the College:

The College of Science is committed to providing scientific insight into the challenges of
a rapidly evolving world by fostering cutting-edge research and delivering a world-class education. The College blends excellence in science education and cutting-edge research in diverse programs such as molecular medicine, climate dynamics, planetary science, forensic science, environmental studies, and geoinformation science.

Mason Science is committed to advancing access, justice, equity, diversity, and inclusion (A-JEDI) throughout our STEM community, including within our hiring and retention practices. At Mason Science, our values include fostering an organizational culture that promotes anti-racism, belonging, respect, and civility. We believe that a diversity of opinions, cultures, and perspectives is what provides vibrancy, innovation and growth to an academic community. By prioritizing inclusive excellence in academics, teaching, research, and global engagement, we strive to attract a diverse pool of faculty and staff who exemplify the Mason Science mission and vision.

Responsibilities:

The Senior Research Administrator will be responsible for managing post-award activities in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Upon award acceptance, the Senior Research Administrator will define account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations. The incumbent will apply federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.

Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award following the timelines. Interacts regularly with PIs and faculty members conducting sponsored research, providing high quality customer service and ensuring adherence to quality standards and all policies and award regulations.

Additional responsibilities included but are not limited to:

  • Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract;
  • Complete financial reports to be sent to sponsor, as required by the award terms and conditions;
  • Complete invoice and prepare for sponsor (for certain award types only);
  • Assist PIs with non-financial report submissions, as necessary;
  • Coordinate and submit requests for No Cost Extensions, Carryover, re-budgeting requests, changes in scope, and other changes to the award; ensure all requests are done in compliance with sponsor guidelines and University policies;
  • Facilitate the approval of invoices to pay subcontractors;
  • Review effort reports and manage quarterly effort certification process for assigned units;
  • Assist in transferring awards out of the university.


Additionally, the Senior Research Administrator may be asked to complete the following tasks, in an informal lead role within the College unit:

  • Work with a team of Post-Award Specialists and monitor the day-to-day activities, by providing guidance and support;
  • Monitor workload distribution and raise any concerns to the administrative lead;
  • Coordinate with research administrative lead regarding pre-award activities, issue resolution, and workload distribution;
  • Work with the research administrative lead to, among other responsibilities, ensure quality in all staff activities and strong levels of customer service to faculty and departments being served;
  • Work with Pre-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams, as necessary and appropriate.

Required Qualifications:

  • Bachelor's degree in a closely related field or relevant combination of education and experience;
  • Ability to manage and prioritize multiple projects/tasks simultaneously and to manage a large volume of complex awards;
  • Ability to interact and communicate with senior leadership and communicate effectively with colleagues and peers to jointly solve questions and challenges in their daily work;
  • Familiarity with financial processes and controls including the reconciliation process;
  • Demonstrated effective oral and written communication skills and customer service orientation;
  • Demonstrated organizational and analytical skills, problem solving skills, and high attention to detail;
  • Ability to create high-quality data-driven reports;
  • Ability to work independently with minimum supervision;
  • Ability to mentor personnel for professional development;
  • Knowledge of the Banner Financial system, or demonstrated ability to learn complex electronic systems related to grants and contracts management;
  • Proficient use of computers, specifically solid working knowledge of MS Office Suite (Word, Excel, Power Point).

Preferred Qualifications:

  • Significant (a minimum of 5 years) experience related to grants and contracts management, with supervisory and personnel management experience.

Salary: Commensurate with education and experience.

Location: Fairfax, VA

Mason Ad Statement:

Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report

Internal Number: 53965
About George Mason University
George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world. George Mason University has 37,000 students from all 50 states and 130 countries and a residential population of more than 6,000 students. Mason is a vibrant and dynamic community of scholars. 80% of our students are employed within six months of graduation. Nearly two-thirds of the 140,000 Mason alumni live and work in the Washington, D.C., metropolitan area. Mason is a young university that, in just a short time, has made impressive strides in size, stature and influence. Today, as Virginia’s largest public research university, we are setting the benchmark for a bold, progressive education that serves the needs of our students and communities. To that end, we have 10 schools and colleges devoted to a variety of study. Mission. We prepa...re Mason students for the demands of work, social responsibility, and life in an ever-changing global society. University Life's mission statement is core to our work. We support every student at Mason, from orientation through graduation. George Mason: Patriotism Personified. George Mason, for whom our university is named, was one of the greatest of the founding fathers of the United States. Mason drafted the Virginia Declaration of Rights, which became a model for the first 10 amendments to the U.S. Constitution, known as the Bill of Rights. We Are in Virginia. But We Serve the World. Mason is committed to creating a more just, free and prosperous world. Located in one of the most important political, economic and intellectual hubs in the world, we accept our responsibility to serve others: to help our students succeed, enrich the life of our community, and contribute to solving some of the most complex global problems of our time. Washington, D.C.: Land of Opportunity. Mason’s main campus is in Fairfax, Virginia, just 15 miles outside of Washington, D.C. The nation’s capital is easily accessible by car or public transportation. At Mason, you can enjoy the best of both worlds: a beautiful wooded residential campus and outstanding college experience, as well as numerous internship and recreational opportunities that only a world-class urban setting like D.C. can offer. You can intern with National Geographic or the Justice Department, visit the numerous museums with your Art History classmates, take a selfie in front of Lincoln Memorial, catch a Nationals baseball game, kayak along the Potomac, or check out the many neighborhoods where you’ll discover lots of great shopping, places to eat, art galleries, music venues, and much more. You can attend events and hear nationally recognized speakers. You’ll run out of time before you run out of things to do. There’s more to explore. Students participate in a field trip to the Library of Congress in Washington, D.C., organized by the Office of International Programs and Services. In just a short drive, you can be hiking in the Shenandoah Mountains or walking the boardwalk in either Ocean City, Maryland, or Virginia Beach, Virginia. Our closest airports are Dulles International Airport and Ronald Reagan National Airport, and Mason is easily accessible by public transportation. Free shuttle buses help you get to the nearest Metro station in Vienna, Virginia, just a short distance from our Fairfax Campus. The Arlington Campus is within walking distance of the Virginia Square-GMU stop on the Orange Line. Enriching Work Environment. We will invest in recruiting, retaining, and developing talented and diverse faculty and academic and professional staff. We will create a vibrant campus life in which all members can grow and thrive. Diversity. Diversity is one of our core values; everyone is welcome here. Mason was recently named the most diverse university in Virginia by U.S. News & World Report. We bring together a multitude of people and ideas in everything that we do. Our culture of inclusion, our multidisciplinary approach, and our global perspective makes us more effective educators and scholars. While at Mason, you’ll be making your own decisions and forming your own view of the world. Engaging with diverse groups of individuals, including students, faculty, and staff, will enrich this experience. You will learn from them, and they will learn from you. We have a variety of communities here, and you're sure to find a group of people who are like you. The great thing is you'll also be embraced by communities of people who are not like you. At Mason, you'll be in a place where the whole is greater than the sum of its parts. Interacting with people from a variety of backgrounds will: •Widen your outlook of the world, •Show you how to work and collaborate with people of differing views, •Expose you to new perspectives from people with disparate life experiences, and •Give you the social skills to interact with all kinds of people. Diversity also enhances learning and creative thinking by prompting the study of new material and the awareness of fresh viewpoints. The power of many perspectives will boost your capacity to explore original ideas and solutions. Seeing issues in a new way heightens your creativity and problem-solving abilities. Another benefit: As our nation becomes more diverse, students who learn in a diverse environment will be more competitive in an increasingly global economy. You’ll enhance your critical thinking skills and improve your ability to develop nuanced solutions to real-world problems. Campus-Wide Accessibility. Accessibility @ mason provide information regarding the physical access of all campuses and online accessibility of programs and services. Information for disability related services and resources available to all employee, students, and visitors the entire university include physical access to buildings, parking policies, and emergency evacuation procedures. Accessible. We are an open and welcoming community. We partner with public and private organizations in our region and around the world. We proactively engage with our community. We define our success by how many talented students with potential we serve, not how many we leave out. Social and Cultural Venues. Our venues bring world-class performances to the community through vibrant concerts and events. Community members are invited to take part in many artistic and cultural offerings at Mason. Spaces are also available to rent for your next event.
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