DESCRIPTION

UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

Under supervision, the Project Assistant will provide fiscal and administrative support to the Sponsored Projects Office in the Department of Psychiatry. Duties include transaction sampling, reconciling human subject payments, processing travel reimbursements, coordinating research supply orders, reconciliation of monthly operating ledgers, processing business transactions (e.g. cost transfers), development and maintenance of Excel spreadsheets, interpretation of policies and procedures related to contracts and grants and assistance with special projects. The Project Assistant will serve as liaison with Disbursements, Facilities and Telecommunication offices. The Project Assistant must have awareness of the importance of maintaining confidentiality.

MINIMUM QUALIFICATIONS

• Substantive knowledge and proven ability to monitor expenditures and reconcile operating ledgers monthly using Transaction Sampling process (reviewing invoices and packing slips).

• Demonstrated computer skills.

• Experience developing and maintaining spreadsheets. Efficient and accurate data entry skills.

• Skill communicating clearly and effectively with staff, faculty and the public, using tact, diplomacy and confidentiality in person, over the phone and in writing.

• Demonstrated ability to identify problems, develop solutions, and take corrective action.

• Ability to prioritize work in an environment with frequent interruptions, using good judgment.

• Proven ability to processes business transactions: cost transfers, personal reimbursements, and encumbrance lifts under direction of the business office and fund managers.

PREFERRED QUALIFICATIONS

• Demonstrated ability to analyze and interpret University operating ledgers and knowledge of proper procedures for correcting errors.

• Knowledge of UCSD policies and accounting practices.

• Substantive knowledge of Oracle financial systems and Concur.

• Substantive knowledge of Scrip policies and procedures.

• Knowledge and experience with contracts and grants (including federal grants) applications and reporting guidelines, procedures and forms.

• Demonstrated experience with disbursement processes and procedures.

• Demonstrated skills using databases.

• Intermediate skill using Macintosh computers, MS Word and MS Excel.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.

• Must have access to reliable transportation.

• Must be able to work overtime as needed.