Department: Facilities Mgmt EV
Salary/Grade: EXS/6

Job Summary:

Reporting to the Manager, Reporting, Modeling & Shared Services, this role will support Facilities’ mission and values by exhibiting the following: inclusiveness, respect, initiative, collaboration, innovation, and accountability. The incumbent will strive to provide excellent service when performing job responsibilities and will practice safe work procedures and follow safety rules at all times.  This position is critical to the following responsibilities:  

• Supports a university accounting-related area or program.
• Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. 
• Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions.
  • Performs analysis regarding shared services (i.e. utilities, insurance, waste), revenue recognition and resource planning.
  • Initiates and maintains advanced FP&A, KPI modeling, reporting and visualization.  
• Implements existing policy & ensures the effective, compliant, & efficient completion of daily financial activities.
• Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable).
• Represents &/or guides business area on internal &/or external financial affairs by exchanging information.
• Performs all aspects of post-award financial management for sponsored projects.

Specific Responsibilities:

Budget:

• Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
• Prepares analysis & reports.
• Provides account research.
• Assists with budget projects. 
• Updates budget estimates & provides commitment tracking support for all financial activity. 
• Ensures lead schedules are prepared. 
• Reviews & reconciles actual expenses to budget per NU Audit guidelines. 

Analysis, Statements & Reporting:

• Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc. 
• Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
• Records journal entries and creates reports.
• Performs financial account reconciliations, statement analysis, and transaction research.
• Maintains, and updates financial models and analysis.

Transactions:

• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system. 
• Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions. 
• Processes transfer &/or appropriation charges & may balance &/or close accounts. 
• Provides financial policy interpretation to determine the validity of customer requests & ensure compliance. 
• Provides support for internal &/or granting agency audit requests. 
• Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.

Administration:

• Processes & presents data & information through the application of database, graphic & spreadsheet software.
• Obtains data by downloading from enterprise systems; develops and runs queries. 
• Identifies sources for data & information to be used & completes special financial projects such as (enter in explanation of special  projects):
• Performs general office support activities
• Ensures that area service level goals are met.

Training:

• Provides training and support to related university units or program participants; maintains website and training materials

Miscellaneous

• Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.  
• 2 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Demonstrates an understanding of financial terminology and concepts
• Demonstrates an ability to propose, test, implement and audit process improvements that add to the overall efficiency of the group.
• Demonstrates the ability to analyze large volumes of data.
• Ability to take initiative and work independently to on tasks.

Preferred Qualifications:

• Experience with capital cash flow management
• Experience in financial modeling, business analysis, FP&A, business integration
• Experience with integrated financial systems
• MBA Preferred

Preferred Competencies: (Skills, knowledge, and abilities)

• Extremely strong Microsoft Excel skills and Tableau experience
• Strong organizational skills and attention to detail
• Ability to multi-task and work in a challenging fast paced environment
• Excellent written and verbal communication skills

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern requires all staff and faculty to be vaccinated against COVID-19, subject to limited exceptions. For more information, please visit our COVID-19 and Campus Updates website.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
  

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