SUMMARY OF THE POSITION: Opportunity to join a diverse urban University campus defined by excellence in the liberal arts and professional studies. We are seeking an individual to join our Business Office team to complete daily and weekly cash accounting processes to ensure accurate and detailed records of all cash transactions are maintained. This position will also be responsible for completing assigned monthly close processes, prepare journal entries and reconciliations, assist with internal management financial reports and budgeting processes, prepare and complete tax filings, and provide backup support for other areas in the accounting office.

PRIMARY RESPONSIBILITIES:

• Reconcile main bank and sub accounts weekly.
• Prepare and post journal entries to record all main bank and sub account activity weekly.
• Access bank information on-line and record cash activity daily in cash spreadsheets.
• Follow cash reconciliation procedures and update documentation as necessary.
• Provide reconciliation report weekly to the Accounting Manager for review and follow-up on open items as well as daily follow up on rejected transactions, fraud notifications, and check voids.
• Review available balances in cash accounts and recommend transfers between accounts as needed.
• Update cash flow summary report with daily cash receipts and expenditures by type and assist in analysis of unusual or unexpected transactions.
• Support any audit testing of cash accounts or transactions as needed.

ADDITIONAL RESPONSIBILTIIES:

• Perform close processes, journal entries and reconciliations for the following areas;
• Monthly fixed asset reviews, asset maintenance in the fixed asset module and reconciliations.
• Perform monthly investment and accrued interest reconciliations. Maintain electronic statements and assist with monthly endowment reporting.
• Monthly reconciliation of bond, note, and interest payable accounts as well as bond amortization and trustee deposit reconciliations. Update the capital and operating leases schedules as needed.
• Upload monthly central service journal entries to ERP system as well as accounting tickets.
• Various asset and liability monthly account reconciliations as assigned.
• Internal management financial reports and budgeting:
• Prepare various budget variance analysis in support of management and financial reporting.
• Distribution of quarterly variance reports to budget owners.
• Assist in the annual capital budgeting process and completion of monthly summary reporting.

Tax preparation and filing:

• Prepare and file monthly sales tax as well as annual sales tax reports.
• Assist with processing and reporting unclaimed property.
• Assist with the preparation of annual IRS filings such as 1099, 1042S, 990, 990T.

Provide back up support:

• Provide backup support for accounts payable or other duties as necessary.
• Other reconciliation, duties, and special projects as assigned such as work with archiving and record retention.
• Perform other responsibilities as assigned by supervisor.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

• Typical work environment is an office.
• Working at a desk for long periods of time.
• Regular computer use.
• Longer work hours required seasonally.

Requirements:

MINIMUM QUALIFICATIONS:

• Bachelor's degree required.
• One to three years of experience in accounting or finance required.
• Experience with account reconciliations is required.
• Ability to use MS Excel spreadsheets and MS Word effectively and efficiently required.

PREFERRED QUALIFICATIONS:

• Experience with financial statement analysis is preferred.
• Knowledge and experience in ERP environments is preferred.
• Knowledge of accounting internal controls preferred.
• Knowledge of GAAP and non-profit accounting experience preferred.
• Ability to work in a team environment as well as work independently or with little supervision.
• Ability to reason/analyze, research, and resolve problems.
• Ability to carry out duties with accuracy and attention to detail despite frequent interruptions.
• Effective time management skills. Example: timely completion of projects and effectively prioritize work.
• Ability to maintain confidentiality and demonstrate initiative.

Additional Information:

Among the distinctive features of the university are its deep dedication to civic and community engagement, robust undergraduate research programs, and a strong belief in the integration of liberal arts and professional studies across all programs. The University's commitments to our urban context and the world beyond it are enhanced through the work of four signature centers: the Christensen Center for Vocation, the Center for Global Education and Experience, the Sabo Center for Democracy and Citizenship, and the Strommen Center for Meaningful Work.

As part of Augsburg University's commitment to intentional diversity, 50% of our current student body identifies as Black, Indigenous and persons of color. The emerging interdisciplinary Department of Critical Race and Ethnicity Studies builds on this foundation to further diversify our academic curriculum and co-curricular programs. We do this work out of historical and contemporary obligations rooted in our ethical and intellectual commitments to prepare our diverse student body for a cosmopolitan world.

Augsburg is an equal opportunity employer and does not discriminate on the basis of gender, sexual orientation, marital status, gender identity, race, age, disability, religion, national origin, color, or any other protected class. Successful candidates will have demonstrated abilities working in an academic community committed to intentional diversity. Candidates are thus encouraged to highlight skills and experiences that demonstrate these competencies.

Application Instructions:

Applicants MUST submit the following documents:

• Resume
• Cover Letter

Professional references will be requested at a later date.

Augsburg University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. Augsburg University is requiring all students, staff, seasonal staff, volunteer staff, and faculty (including adjuncts contracted), to complete their COVID-19 vaccination series unless the University approves a medical or religious exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption before beginning work.