Rutgers, The State University of New Jersey is seeking a Grants Administrator for the Department of Medicine – Infectious Diseases with the New Jersey Medical School. Under the direction of the Administrative Director, the Grants Administrator is responsible for the day-to-day operations of all Infectious Diseases clinical grant programs, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities. The Grants Administrator ensures that both pre and post-award activities comply with Federal and State University, and Sponsor requirements. Acting as a liaison with other University departments. Oversees financial administration of the HIV treatment and Prevention programs, including associated grants and program income. Extensive experience with research and sponsored programs administration required, ideally in an academic environment.
Among the key duties of this position are the following:
Provides guidance to faculty, administrators, and other staff on proposal development and grant applications for external support opportunities from Federal, State, Corporate and other funding agencies.
Monitors/Reviews research proposals prior to submission to Federal, State, Corporate and other agencies to ensure compliance with University and agency policies andprocedures.
Analysis of fund balances to determine burn rate calculations for progress reporting, carry-over requests, projections,and close-outs of research/grant awards.
Performs and assists with reconciling award activity of expenses to budget in order to avoid cost over-runs per Sponsor and University guidelines.
Performs and assists with preparation and submission of Journal entries for all salary and non-salary expenses, all fringe corrections/accruals, and F&A distributions.
Performs and assists with the preparation and review of financial reports or invoices in collaboration with the Grantsand Contracts Department.
Minimum Education and Experience:
Bachelor's Degree in Business Administration, Health Administration or a related field plus five (5) years of related experience involving research and sponsored programs administration, ideally in an academic environment.
Equivalent education, experience and/or training may be substituted for the degree requirement. Strong customer service orientation.
Required Knowledge, Skills, and Abilities:
Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored program activities. Understanding of proposal development, finding funding, Institutional Review Board regulations, clinical procedures and protocols and other grant related activities.
Demonstrated strong service orientation.
Knowledge of computer programs, including MS Word, Excel, Access, PowerPoint and Adobe Acrobat.
Outstanding human relations and leadership skills and the ability to function in a team environment.
Preferred Qualifications:
Knowledge of how to accomplish superior performance in a unionized environment.
Physical Demands and Work Environment:
Standing, sitting, walking, talking and hearing.
Sitting at computer for length of time; lifting of charts approx. 3-5 lbs. up to 25 lbs.
Salary: 75000
Posting Number: 21ST3707
Location: Newark (RBHS)
Internal Number: 147952
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
