The University of Southern California (USC) is one of the world’s leading private research universities. An anchor institution in Los Angeles and a global center for arts, technology, and international business, USC is also one of the largest private employers in the City of Los Angeles.  We are searching for exceptional individuals to help us fulfill our mission: Developing individuals and society as a whole through the cultivation and enrichment of the human mind and spirit. As an employee of USC, you will be part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students, and staff that make the university what it is.

World-renowned for its unparalleled combination of academic and athletic prowess, USC has a storied history of collegiate and Olympic success. USC teams have won 133 national championships, establishing the standard of excellence upon which the athletics program is built. The Women of Troy have claimed 90 individual NCAA crowns while USC’s 327 men’s individual NCAA titles are more than any other university. The USC football program, which competes in the historic Los Angeles Memorial Coliseum, has won 11 national championships, competed in 34 Rose Bowls with 25 wins, and produced 516 NFL Draft Picks, including five first overall selections. USC is the leader among U.S. universities for most all-time Olympians, medalists, and gold medalists. USC’s 326 all-time Summer Olympics medals would tie for 12th most among all countries, while its 153 gold medals would be 11th most.

The vision of the USC Department of Athletics is to be the most student-athlete centered athletics program in the country. USC Athletics is committed to serving and empowering its student-athletes by providing the support, resources, and environment for student-athletes to pursue a world-class education; engage in a meaningful and fulfilling college experience; transform into the best versions of themselves; compete for championships; and prepare to thrive after USC. A member of the Pac-12 Conference and Mountain Pacific Sports Federation, USC is proud to support nine men's (baseball, basketball, football, golf, swimming and diving, tennis, track and field, volleyball, water polo,) and 12 women's (basketball, beach volleyball, cross country, golf, lacrosse, rowing, soccer, swimming and diving, tennis, track and field, volleyball, water polo) teams across 12 athletics venues.

JOB DESCRIPTION

USC Athletics is looking to hire a Business Technician to join our staff and student community of 600+ individuals.  This role is responsible for managing/processing invoices and ensuring vendors are paid accurately and timely. You will be coordinating with various departments to obtain and acquire data and invoices, submitting payments to external vendors and suppliers, identifying errors and inconsistencies, and providing corrective measures. Your attention to detail and customer focus will help us improve our processes.

Additional requirements include: where appropriate, this individual will be expected to help assist with check and credit card deposits and supervise student workers when needed.

Reporting directly to the Associate Athletic Director for finance, the Business Technician will work in collaboration with all twenty-one sports and internal departments. The ideal candidate will possess excellent communication skills and strong computer skills.  Knowledge of and experience working in higher education preferred. Understanding of the unique culture and needs of college athletes preferred.

This position serves a diverse student and staff population, must demonstrate a commitment to improving outcomes for historically under-served populations, and is expected to contribute to the program’s diversity, inclusion, and equity efforts. USC Athletics is committed to increasing diversity in its staff and welcomes applications from persons of all backgrounds, ethnicities, races, genders, and sexual orientations.

This is a Non-Exempt position.

Roles and responsibilities to include:

• Analyze current performance to plan; identify and research variances and trends, and bring to the attention of supervisor for discussion and resolution
• Set up and maintain accounts; reconcile account balances and activity to university financial records and initiate correcting entries
• Prepare and submit financial reports as required and review for accuracy prior to distribution; troubleshoots problems, including research of pertinent facts and interact with appropriate university staff to achieve resolution; coordinate year-end financial transfer and closing activity
• Assist in local planning of short- and long-term budgets by compiling and organizing data for use in forecasts
• Provide information to staff and faculty regarding university financial policies and procedures; assist faculty and staff in financial transactions such as purchasing equipment and supplies and accounting for travel expenditures and reimbursements
• Coordinate purchasing activities and interface with vendors as required
• Prepare ad-hoc financial reports as requested
• Process invoices in multiple payment platforms, match invoices against POs to ensure proper billing, and ensure vendors are setup accurately
• Create and distribute reports on a monthly and ad-hoc basis, such as PO aging reports, and support direct manager with streamlining existing invoice processes by benchmarking with other USC departments and external companies
• Prepare a monthly accounting journal entry to accrue unpaid expenses and provide formatted expense data to be used by managers for spend analysis
• Reconcile vendor statements against accounting system, including vendor balances and researches discrepancies as needed
• Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

• Promotes an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the USC Code of Ethics.
• Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Qualifications:

• The ideal candidate will possess a bachelor’s degree in business administration or a related field and a minimum of 1-2 years experience. Combined experience/education as substitute for minimum education.
• Proficient with Excel
• Knowledge of university financial systems is a plus
• Experience working in higher education and/or a sports related field ideal.

To Apply

All candidates must submit a (1) resume or curriculum vitae, (2) and cover letter explaining the candidate’s interest in working at USC, qualifications for the position, impact the candidate would make on the department of athletics and how the candidate would contribute to the departments goal of promoting diversity, inclusion, and equity in higher education and sport. Additional materials may be requested at a later date. All USC employees will undergo reference checking and background screening prior to hire.

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance.