Department/Organization: 204671 - Institute for Soc Sciences Res
Normal Work Schedule: Monday - Friday 8:00am to 4:45pm
Job Summary: Under limited supervision, assists the department head or director in the day-to-day operations of a program. Oversees the program support, general office, administrative and secretarial duties with some variety and complexity. Typical duties may include overseeing some aspects of the program, acting as the main liaison to other offices within the University as well as external contacts, maintaining budget records, supervising other support staff and-or students, arranging meetings-itineraries-agendas, typing a variety of material, compiling data and preparing reports, and purchasing office and program supplies and materials.
Additional Department Summary: The Institute for Social Science Research (ISSR) is an interdisciplinary organization with a broad mission to promote and conduct research in the social sciences.
The Program Assistant manages all aspects of daily operations of the ISSR office, providing support services to all department personnel and students, including research staff, office staff, graduate research assistants, undergraduate assistants, and Capstone Poll interviewers. This position will monitor all department accounts and provide on-going budgetary updates for director and investigators. The Program Assistant will establish and maintain ledgers for all department funds, including state funds, grants, contracts, overhead, and Capstone Poll, and reconcile the ledgers with Banner accounts.
Required Minimum Qualifications: High school diploma or the equivalent and three (3) years of general office experience; OR Associate's degree and one (1) year of general office experience; OR a Bachelor's degree.
Skills and Knowledge: Office management, bookkeeping, experience working with accounts in Banner financial system, experience with UA’s electronic PA system. Requires proficiency in the usage of personal computers and standard application software such as word processing, spreadsheet and/or database management programs. Must have demonstrated strong verbal and written communication skills. Must have demonstrated excellent planning and organizational skills. Must have demonstrated ability to function independently solving problems and making decisions. Must have demonstrated ability to prioritize and schedule work for efficient operations. Must have demonstrated ability to maintain strict confidentiality.
Preferred Qualifications: Experience with and a thorough understanding of: higher education budgeting systems and policies; personnel action forms and processes; and office management.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster
Internal Number: 519715
About University of Alabama, Tuscaloosa
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