Contracts Associate for Facilities and Campus Services

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

The Facilities Contracts Associate provides support to the Cornell campus for the preparation of contractual documents and associated processes for design, consulting, bidding, and construction services. Initiative, independent decision-making, and proactive support are needed to advance the goals of Facilities and Campus Services and the University. This exciting position offers a great fit for a motivated, conscientious, and flexible individual who enjoys a challenging and rewarding atmosphere.

Position Summary:

Facilities Contracts plays a critical role for the University by ensuring that all the processes for Consulting and Construction Contracts are performed to the utmost accuracy and reliability. This position reports to the Manager of Facilities Contracts.

The Contracts Associate is responsible for preparing contractual documents and managing other associated processes for design, consulting, bidding, and construction services and maintaining a high standard of quality and accuracy of work for the department. This includes editing and issuing requests for proposals (RFP), contracts, project approval requests, task authorizations, review of Bonds and Certificates of Insurance for compliance with contract specific terms and conditions and other functions of Facilities Contracts. This position requires excellent written and communication skills, attention to detail, and the independent prioritization of workload.

This position provides guidance and serves as an information resource for the campus community. This position also develops and maintains collaborative working relationships with clients, contractors, and design professionals both internal and external to the University. The Contracts Associate must maintain up-to-date knowledge of Cornell and SUNY contractual and bidding procedures and policies and information management systems as well as updating department procedures as required.

Required Qualifications:

• Bachelor's Degree with 2 years' experience or equivalent combination of education and relevant experience.
• Excellent interpersonal, written, and communication skills, and the ability to work collaboratively in a team environment.
• Microsoft Word, Excel, Teams, and Adobe experience is required to facilitate daily operations.
• Acute visual concentration and attention to detail needed for preparation and analysis of documents.
• Ability to effectively multi-task and independently adapt to changing priorities and workloads.

Preferred Qualifications:

• Working knowledge of several Cornell systems, including but not limited to, e-Builder, Microsoft Suite, and Workday is a plus.
• Knowledge of construction and facilities-related terms.
• Knowledge and understanding of New York State Campus Let procedures for Construction and Construction-Related Consultant Contracting.

Rewards and Benefits:

Cornell University provides excellent benefits that include professional development, access to many wellness programs, employee discounts with local and national retail brands, health care options, and great retirement options. Cornell provides generous paid leave provisions as well, including 3 weeks of vacation, health leave, personal leave, and 13 paid holidays (including end-of-year winter break through New Year's Day). Cornell has also been nationally recognized as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

This is a full-time, non-academic staff, benefits-eligible opportunity located in Ithaca, New York.

Application Procedure:

• Relocation assistance is not available for this position.
• Visa sponsorship is not available for this position.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

Union Positions

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Online Submission Guidelines:

Employment Assistance:

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.