As the sole Academic Staff position in a large, complex research center, this full-time position is responsible for all administrative functions in the Institute for Research in the Humanities and requires the person to work in close association with the Institute's Director to implement the Institute's programs, policies, priorities, and multi-faceted mission in relationship to enhancing interdisciplinary humanities research on the Madison campus. This position is primarily responsible for independently organizing and administering the Institute's fiscal systems, human resources, payroll, and purchasing. This position requires a comprehensive knowledge of, and ability to interpret and analyze, college and university policies, federal and state guidelines, rules and regulations relating to payroll and benefits, accounting and purchasing, travel expense reporting and other e-re-imbursement policies, time management and record maintenance. Additionally, the position is primarily responsible for all logistical administration of fellowship competitions and appointments, including online application systems and HR requirements for external fellowship appointments; ongoing assistance to academic year and summer fellows; management of the Institute's multiple foundation and other funds and grants; Institute conferences, lectures, symposia, receptions, meetings, and other events; the Institute website and libraries; office space assignments and maintenance; Institute technological needs (e.g., photocopying, printing, computers, etc.); building maintenance (e.g., heating, AC, repairs, etc.); and supplies. Additionally, the position is responsible for assigning and overseeing work of the Institute's project assistant, as well as any LTE staff, and student hourlies. This position also requires excellent public relations skills and the ability to interact positively and independently with the Institute's approximately 45 fellows in the academic year/25 fellows in the summer, and with university administration, faculty, and staff. Mandatory requirements include strong oral and written communication skills, ability to oversee technological systems, and the capacity to handle a wide variety of tasks simultaneously and with grace. A PhD in a humanities discipline is required.
Responsibilities:
Manages a program and/or programmatic activities. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.
20% Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
10% Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
10% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
10% Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
15% Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
20% May assist in the development and monitoring of the unit or program budget and approve unit expenditures
15% Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required PhD in a humanities discipline
Qualifications:
-Two years experience doing administrative work at a university preferred. -Experience with financial systems used at a university preferred.
Work Type:
Full Time: 100%
This position does require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $49,700 ANNUAL (12 months) Depending on Qualifications
How to Apply:
Please click on the "Apply Now" button to start the application process.
For questions on the position, contact: Steven Nadler at smnadler@wisc.edu.
To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.
Your cover letter should address your qualifications as they pertain to the qualifications listed above.
A48-COL OF LETTERS & SCIENCE/INST FOR RSCH-HUMANITIES
Employment Class:
Academic Staff-Renewable
Job Number:
276793-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Internal Number: 276793-AS
About University of Wisconsin Madison
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.
