Towson University (TU) is one of the nation’s top 100 public universities. Located north of Baltimore, TU currently enrolls more than 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to cultivate the intellectual and personal growth of the entire university community.

The Department of Computer and Information Sciences (CIS) at Towson University is accepting applications for a full-time Office Coordinator. This position supports the Chairperson’s activities in administering and managing the administrative, business, financial, and operational needs of the department.

• Monitor budget allocations and expenditures with respect to department budgets, grant awards, travel vouchers and other expenses. Provide monthly (or on demand) budget reports including current and projected balances. Maintain internal bookkeeping for startup, plant funds, self-support, and foundation grant awards. Enter budget journal entries to reconcile charges and to reallocate expenses. Maintain departmental fiscal documentation for audit compliance and oversee purchasing activities for all procurement card holders in the department.
• Manages graduate assistantships to include posting ads and communicating assignments; hires and serves as timekeeper for student employees, enters and removes student employees from payroll in support of departmental student help, students employed on grants and students serving as undergraduate learning assistants.
• Maintains departmental records, faculty and staff personnel files; implements, and maintains paper and electronic filing systems; enters, updates, and retrieves information as needed; handles Promotion, Tenure, Reappointment, and Merit (PTRM) collection and uploading of documents for faculty; provides early provisioning for new adjuncts; processes adjunct and overload contracts; and assists with adjunct orientation.
• Organizes faculty searches to include Taleo requisition, scheduling candidate visits, room reservations, calendar invites, hotel/restaurant reservations, and expense vouchers.
• Receives and screens telephone calls and visitors, handles walk in questions and administrative emails, maintains an effective level of communications with faculty, staff and students, exhibits a positive attitude during times of change, team player in issues involving daily operations.
• Manages the assignment of office spaces to faculty and staff, manages the acquisition of furniture for offices, conference rooms, and department common spaces; handles department keys, telephones, and business cards; and orders office supplies.
• Organizes and schedules department meetings and special events; sends calendar invites and orders food; and designs and orders departmental swag for open houses and events.

• Bachelor’s degree
• Two years of experience providing administrative support
• Background in accounting or financial management
• Knowledge of Microsoft applications and sufficient level of expertise involving technology
• Excellent customer service and interpersonal skills
• Ability to communicate effectively
• Ability to understand and follow instructions
• Project a professional and positive image of the institution
• Ability to plan, organize and prioritize tasks.

Competitive salary and full University benefits that include 22 days of annual leave, up to 14 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. To learn more about our benefits, please click here. TU also offers a variety of great perks and discounts, which can be found here.

If you are motivated, innovative and team-oriented, we would love to hear from you.  
For consideration, please submit a cover letter and resume with your online application. 
This position will be open for a minimum of 14 days.  

The safety of our students, faculty, staff, and neighbors has been our top priority and the focus of every one of our decisions since the earliest days of the COVID-19 pandemic. Therefore, the University System of Maryland (USM) has strongly encouraged full COVID vaccination and up-to-date booster shots (when eligible) for all faculty, staff, and students at all schools in the USM as both a reasonable and necessary means of protecting our health and safety.