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Executive Office Specialist
Central Michigan University
Executive Office Specialist
Central Michigan University
 Executive Office Specialist Position Number: S-3131 Type of Recruitment: External Position Summary: Performs accounting and financial duties for CMU Libraries' acquisition expenditures. The position is responsible for communicating with vendors and publishers regarding financial matters related to library acquisitions. Communication and evaluation of all acquisitions budgets, as applied in Alma and SAP, is a critical component of this position. Manages physical journal subscriptions as required. Required Qualifications: High school diploma or GED. Four years of qualifying experience or a combination of education and experience that equates to four years. Experience with Microsoft Word. Customer service experience. Spreadsheet and/or database experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the job. Preferred Qualifications: Previous library work of a qualifying nature. Experience with computer-based accounting systems. Demonstrated experience working with financial records. Spreadsheet experience strongly preferred. Duties & Responsibilities: Tracks and monitors all financial transactions related to the library acquisitions budget within the librarys management system (ExLibris Alma ). Works with Director of ARM to report issues with acquisitions transactions within Alma. Maintains statistics for all physical materials added to or withdrawn from the librarys collections. Coordinates and ensures payment to publishers and vendors for all library materials purchased. Administers a procurement card system for the payment of library publications, including entering the cost center breakdown in the Universitys online system. Receives, verifies, and clears statements issued by consortia, publishers and vendors and troubleshoots late payments, etc. Conducts a monthly reconciliation of acquisitions balances between the Librarys ExLibris Alma system and the Universitys SAP system, which may require making journal entries within the Alma system for both the University Library and Clarke Historical Library. Manages all library budgets allocated for acquisitions, including endowments and the Clarke Historical Library, within Alma. Creates and issues scheduled and special financial reports to library administrators using Alma and/or SAP. Assists the Director of ARM in managing student employment records, including maintaining student budget status reports. Assists library employees with acquisitions transactions within Alma related to funds, orders and invoice payments. Receives and processes all print government documents received from the Superintendent of Documents Program. Maintains the physical government documents collection, including withdrawal projects as needed. Manages daily operations and special projects related to the maintenance of physical serials, setting priorities, and resolving problems. Creates and maintains the Central Michigan Local Holdings Records via OCLC. Assures accurate entry of bindery information into Exlibris Alma. Organizes and prepares annual bindery shipment, including any special request materials. Creates and maintains budget specialist and physical serials processing procedures manual. Participates in library committees and activities. Other duties as assigned. Supervision Exercised: None. Employee Group: Office Professional Staff Pay Level: 6 Pay Range: $16.00 - $23.87 per hour, estimated starting rate: $16.00 - $19.00 Division: Academic Affairs Department: Libraries - Acquisitions & Resource Management Position Status: Regular Position End Date: Employment Status: Full Time FTE: 1.00 Position Type: 12 month Weekly Work Schedule: Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required. Location: Mount Pleasant, MI Posting Ends: Open Until Filled: Yes About the Department: About CMU: Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives. We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, masters, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence. CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more. Central is home to 17 mens and womens Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17. CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. Its part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the states largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant. Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the citys central location in Michigans Lower Peninsula. CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms. CMU Leadership Standards: Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference. We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams. Please review the Leadership Standards before applying for this position. Message to Applicants: Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community. You must submit an on-line application in order to be considered as an applicant for this position. Cover letters may be addressed to the Hiring Committee. This position will remain open until filled. However, the university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials before September 25, 2023. To apply, visit https://www.jobs.cmich.edu/postings/39005 CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE). If you wish to see 'EEO is the Law' posters, please click here. CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter. Inquiries about the application of Title IX can be made to CMUs Title IX Coordinator, the US Department of Educations Assistant Secretary, or both. CMUs Title IX Coordinator can be reached at: Phone: 989-774-3253 Office: 103 E. Preston St. Bovee University Center, suite 306 Mount Pleasant, MI 48858 Email: titleix@cmich.edu Copyright 2022 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-257aa2bd267e8c428a47f696d0e61b9a
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Internal Number: 4592541
About Central Michigan University
Founded 125 years ago, Central Michigan University is a major, national university with 26,000 students, more than 30 remote locations in the U.S. and Canada, and 225,000 alumni worldwide.CMU offers more than 200 academic programs at the undergraduate, master’s, specialist and doctoral levels. Academic excellence is found in programs considered among the best in the nation, such as engineering, information systems, neuroscience, physician assistant, physical therapy, sales, logistics, fashion merchandising and design, advertising, marketing, public relations, and broadcasting. Central has been a pioneer in extended learning for nearly 50 years, and its online programs for undergraduates and the military, as well as its online MBA and online graduate education for teachers and school leaders, are nationally ranked.Central Michigan University expands its academics with immersive, hands-on opportunities such as research, volunteering, study abroad, internships and leadership experiences. The fourth-largest university in Michigan began with the mission of addressing a demand for teachers prepared and qualified to lead classrooms and educate future generations. That commitment to fulfil...ling unmet needs continues today through many newer programs, including our College of Medicine, which in May 2017 graduated its first class of doctors dedicated to serving medically underserved communities.Employees have access to fitness facilities and a nationally recognized wellness program as well as health care and benefits that exceed regional, state and national norms.With student-athletes who are expected to perform equally well in the classroom and on the field, CMU is a member of the NCAA Division I Mid-American Conference. CMU Athletics regularly earns accolades for student excellence in the classroom (almost 30 percent of our students were honored in spring 2017 for GPAs of 3.5 or higher) and on the field, with frequent men’s and women’s championship seasons in sports such as football, basketball, gymnastics, field hockey, soccer, baseball and softball, and wrestling. Central is located in a quaint, tight-knit community in the heart of central lower Michigan. Our community offers a robust mix of outdoor opportunities, family attractions, restaurants and brew pubs. Mount Pleasant’s small-town life is complemented by cultural activities on campus, including concerts, plays and guest speakers. Mount Pleasant is an hour or two from most Michigan destination spots, including Detroit, Grand Rapids, Lansing and Ann Arbor, as well as the state’s sunset beaches, golf and ski resorts, and our famous “Up North” communities, state parks and lakes.
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