Job Description

Reporting to the Director, Finance and Business Services, the Staff Accountant & Student Billing Specialist serves as the lead for revenue and receivables accounting for the school.  This position provides expertise in the School’s primary revenue stream – tuition – as well as auxiliary revenue.  The Staff Accountant & Student Billing Specialist oversees the processes for student accounts, including enrollment contracts, billing, and financial aid and works closely with families on account matters.  The Staff Accountant & Student Billing Specialist also processes and reconciles all auxiliary revenue such as summer programs and clubs, bookstore, and facilities rentals.  The Staff Accountant & Student Billing Specialist serves as the primary financial liaison for the Parents Association providing accounting and reconciliation services. 

Specifically, areas of responsibilities will include:

• Providing expertise and overseeing the process for tuition and student accounts, including enrollment contracts, payment plans, billing and reconciliation, financial aid, and academic use charges;
• Writing financial policies and procedures and implementing strong internal controls for financial activities related to student accounts;
• Working with families to understand account balances and payment plans and providing excellent customer service;
• Processing and reconciling academic use charges to student accounts;
• Working with Athletics and other groups who travel to determine appropriate charges and billing for trips and analyzing billing against costs over time;
• Managing the enrollment contract process to ensure compliance with current standards and trends;
• Managing enrollment deposits and refunds;
• Managing the program for tuition and accident insurance by serving as the primary contact with the outsourced vendors;
• Reviewing collection trends to provide recommendations on appropriate allowances and promissory notes;
• Implementing processes to track and record auxiliary revenue for summer programs and clubs, bookstore, and facilities rentals; this includes appropriate recordation of receivables and cash receipts;
• Performing timely reconciliations of financial transactions to the general ledger for all tuition and auxiliary receivables and revenue;
• Assisting in the review of liquidity analysis for cash based on the understanding of inflows of resources;
• Coordinating with the Parents Association to maintain their accounting; and
• Coordinating and preparing the integration of the account payable transactions and performing reconciliations.

The position may perform other related duties as assigned.  The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.