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By John Stabinger
Posted on 2 April 2020 | 2:40 pm
Alumni / Benefits & Services / Alumni Career Services

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Planning and Administrative Supervisor (Public Works Supervisor III, Solid Waste)
Snohomish County, Public Works Department, Solid Waste Division
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Planning and Administrative Supervisor (Public Works Supervisor III, Solid Waste)

Snohomish County, Public Works Department, Solid Waste Division

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Details
Posted:
September 14, 2023
Location:
Everett, Washington
Salary:
$106,942.08 - $129,984.60
Type:
Full Time - Experienced
Years of Experience:
5 - 10
Category:
Operations
Preferred Education:
4 Year Degree

The Solid Waste Division (SWD), a Division of the Public Works (PW) Department, is seeking an experienced and collaborative leader to supervise the high performing team responsible for the Administrative and Planning workgroups. The PW Supervisor III oversees all SWD planning projects, grants, contracts, technology endeavors in addition to the division administrative functions. The PW Supervisor III will oversee other services that support SWD initiatives as follows:
 

  • Solid Waste Programs and Projects – The position will oversee the planning, development and implementation of all SWD projects as well as lead complex, multi-faceted initiatives within the division and with other business partners.  These projects and initiatives include recycling programs, product stewardship initiatives, climate change initiatives, disaster debris management, facility improvements and overall regulatory compliance. The planning team supports endeavors for Solid Waste workgroups including Operations, Environmental Services, Household Hazardous Waste and Cashiering Teams. 
  • Critical Business processes – Perform lead roles related to developing, implementing and monitoring Division workflow, initiatives, continuous improvement and strategic planning.
  • Technology Systems – Manage all aspects of the Division's GIS, computer and technology deployment and processes.
  • Project management and RFP development – Develop requests for proposals, functional specifications, technical documents and logic analysis of Division projects as needed. 
  • Grant and Contract management – Will oversee the implementation and administration of various Federal, State and local agreements/grants, in addition to maintaining a variety of agreements to support Division operations and services.    
  • Administrative Team – The position will supervise various administrative activities including the call center, customer service, accounts payable and related functions. 

This position is one of ten supervisors with the SWD and reports directly to the Operations Manager. The successful candidate will have excellent communication skills, will demonstrate the ability to work well with others, and will be able to positively contribute to the overall management of the Division. This position will assign, supervise, and evaluate staff, so the preferred candidate will excel at creating a positive team environment.  The successful candidate will also have qualities in alignment with the Division's core values of providing and demonstrating high quality service, leadership, stewardship, accountability, respect, and integrity.

Selection Process
Please attach a cover letter and resume summarizing your work experience and skills that are relevant to this position.
 

  • Cover letter: Please describe your experience and qualifications for this position and tell us why you are an ideal candidate for this position. The cover letter should reflect your style of writing, creativity, and represent your ability to produce written documentation.
  • Resume:  Your resume design should be reflective of your style and organization to clearly articulate the information.

Additionally, please answer question #7 and #8 on the supplemental questions.
 
Join Snohomish County Public Works and enjoy these perks:
 

  • Contribute to shaping one of Washington’s fastest growing counties  
  • Join an award-winning organization well known for excellence and commitment to high-quality public service  
  • Advancement opportunities
  • Employee development and training opportunities 
  • Excellent medical, dental, and other benefits  
  • Earn a Pension! Start vesting for a Washington Department of Retirement System (DRS) PERS pension.
  • Security, stability, and a lifelong career!

About the Solid Waste Division
The Solid Waste division oversees the disposal of garbage, hazardous materials, and recycling throughout Snohomish County. With three full-service facilities and an additional four neighborhood and special items facilities, the division is focused on:
 

  • Reducing overall waste from Snohomish County
  • Promoting and emphasizing the reuse of items and recycling
  • Handling household hazardous waste
  • Providing garbage and recycling facilities for county residents
  • Transferring garbage to the landfill or partnering with private vendors to handle recycled items 

To learn more about the Solid Waste Division please visit: Solid Waste 
 
About Snohomish County Public Works Department
Snohomish County Public Works is responsible for more than 1,650 miles of county roads, 201 bridges and 202 traffic control signals, as well as processing nearly 600,000 tons of garbage per year. Its mission is to focus on safety and mobility while practicing fiscal responsibility and preserving the environment. Public Works has won numerous state and national honors for its work and is the largest department within Snohomish County government with approximately 500 employees plus seasonal staff. Its main office is located at 3000 Rockefeller Ave., Everett, WA 98201.
 
When joining Public Works, you will work in an environment where innovation, collaboration and continuous improvement are highly encouraged and supported.  We strive to not only provide a meaningful job, but a lifelong career at Snohomish County.
 
Visit www.snohomishcountywa.gov/PublicWorks for more information about Snohomish County Public Works.
 
Benefits 
Snohomish County is a great place to live, work, play, and raise a family and will be invested in your success and growth. We are proud to offer an outstanding benefit package to employees and their dependents. We offer competitive wages; job flexibility and stability; pension opportunities; and employer paid ORCA cards. Snohomish County will be invested in your success and growth and offers the following benefits to our employees. Your salary is only part of your Total Compensation Package:
 

  • Retirement: County employees participate in the Washington State Public Employees Retirement System (PERS) administered by the Washington State Department of Retirement Systems (DRS). 
  • Medical benefits: The County offers a choice of three comprehensive medical insurance plan with low deductibles. The county’s contribution to this benefit is significant.
  • Flexible work schedules for some positions.
  • Career development training
  • Sick leave: You will accrue eight (8) hours of sick leave per month.
  • Vacation Leave: You will start out accruing 6.7 hours of vacation leave each month. Your leave accruals increase based on your years of employment with the County. 
  • Holiday Pay: The County observes 11 paid legal holidays per year and provides employees with two (2) floating holidays annually.
  • Benefits: The County offers a wide range of benefits including, medical, and dental, vision, life insurance, LTD, deferred compensation and more.
  • Deferred Compensation: If you choose to participate in the Deferred Compensation Plan (DCP), the County will match your contributions up to 1 percent of your base monthly salary.
  • Pay Increases: Each year you will be eligible for a step increase until you reach the top step. 
  • Cost of Living Adjustment (COLA): County employees typically receive yearly cost of living adjustments. 

Teleworking Options   
The work associated with this position will initially be full-time in the office during the training period. Then a possibility hybrid of remote work and in-office work options will be evaluated and implemented as needed and assigned. For employees who prefer to work in the office full time, that option is also available.  
 
Employees will be provided with a County issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Snohomish County has a robust collection of tools and resources to support working remotely. A Snohomish County Telework agreement is required for employees assigned to telework.
       
Employees must reside in Washington state and within a reasonable distance to their Snohomish County worksite to respond to workplace reporting requirements. 
 
About Snohomish County
Snohomish County, north of Seattle, is located in northwest Washington between the Puget Sound and the Cascade Mountains. The county has rich scenery, numerous activities and a thriving economy. Snohomish County is a great place to live, work, play, and raise a family.
   
Snohomish County - The Future We Choose
 
For information about this job opportunity and posting, please email: SPW-Recruitment.

 

Job Duties

 

BASIC FUNCTION
To supervise a section or work group of professional employees performing com­plex engineering, scientific, right of way, surveying or planning assignments requiring the application of a broad range of engineering or planning principles and methods.
 
Distinctions in levels are determined based upon the size of staff, the number of areas and the level of knowledge and experience necessary to perform effectively, scope of program responsibility and the overall impact of the function on the department and community.
 
Any position within the series may perform duties associated with any of the other positions in the series. Reclassifications within the series should only be made when a particular position meets on a routine basis a preponderance of characteristics that distinguish one position in the class from another.
 
STATEMENT OF BASIC DUTIES OF CLASS
  1. Plans and directs all office and field activities related to a specific section or work group function. 
  2. Acts as a technical resource for staff resolving problems; oversees the preparation of plans, designs, reports and documents necessary to carry out functions and operations of the work group while remaining consistent with county and department standards, principles, methods and priorities; signs off on appropriate documents as required. 
  3. Assigns, supervises and evaluates the work of subordinate employees as required; advises, assists and trains subordinates as nec­essary; participates in the selection of new employees, and makes recommendations regarding the hiring, discipline, and termination of subordinate employees. 
  4. Develops and implements policies, procedures and budgets related to specific section or work group functions and ensures that area of operations complies with applicable federal and state laws, regulations and guidelines, and with county ordinances, policies and procedures. 
  5. Coordinates operations and promotes partnership with other county departments and programs, outside agencies, citizen groups and the general public as necessary; provides technical assistance to other public agencies or sections as required. 
  6. Supervises or participates in the conduct and review of studies, needs assessments and other activities used to plan or evaluate services provided by the section or work group; drafts recommended modifications to applicable ordinances, regulations, policies, procedures and standards. 
  7. Prepares reports and recommendations to the County Council, various community groups and outside agencies as necessary; may con­duct or participate in public hearings to explain program plans and solicit public input.  
  8. Responds to inquiries from the public regarding specific problems or issues in area of assignment. 
  9. Prepares grant applications and other documents to obtain alternative or supplemental funding sources for programs; negotiates and administers participation contracts with groups, agencies and in­dividuals; maintains liaison with representatives of funding agen­cies as necessary. 
  10. Recommends modifications to county codes and associated regulations, procedures and engineering standards. 
  11. Prepares short term and long range work program and service plans which identify and prioritize proposed projects and programs. 
  12. Assists the division manager in developing and implementing systems, programs, and long range plans to provide for effective DPW operations. 
  13. Advises a director or manager on the need for public information and involvement efforts; directs design and implementation of such efforts. 
  14. Performs other related duties as assigned. 
Distinguishing Characteristic of Class: 
May regularly interact with outside agencies.
Position involves either the highest level of technical proficiency in one field or is responsible for two or more professional fields.
Position may play a lead role in managing controversial issues.
Position regularly represents the division in decision oriented meetings.
Position develops or controls work group budget.

 

Minimum Qualifications

 

A Bachelor of Science or Arts degree in a professional field related to the group function and five (5) years of professional level experience with at least two (2) years of supervisory/lead experience within the area of specialization; OR, any equivalent combination of education and experience which provides the required knowledge, skill and ability to perform the work. Must pass job related tests.
 
SPECIAL REQUIREMENTS
Professional Engineer License for engineering position or appropriate professional certification or recognition in non-engineering fields.
 
A valid Washington State Driver's License is required.

 

Additional Information

 

KNOWLEDGE AND ABILITIES 
Knowledge of: 
  • principles, practices and techniques in area of assignment
  • federal, state and local laws, rules and regulations related to area of assignment
  • the principles and practices of planning, organization and supervision; 
  • the principles, practices and procedures associated with budget preparation and administration
  • the methods and techniques used in conducting engineering or scientific studies and needs assessments
  • if applicable to the position, the principles and practices of grant writing, contract negotiation and administration
  • the literature, trends and developments in the area of specialty
Ability to:
  • develop inter-local agreements and funding strategies to provide effective service levels to the community
  • manage consultant contracts for the planning, design and/or construction of major public works projects
  • plan, coordinate and administer a functional area of DPW
  • supervise and evaluate the work of subordinate employees
  • develop work plans, schedules and budgets
  • allocate and make effective use of available resources
  • assess the relative advantages and disadvantages of alternative courses of action
  • gather, analyze, synthesize and evaluate a variety of data including statistical data
  • read, interpret and apply federal, state and local laws, rules and regulations governing area of assignment
  • analyze and evaluate operations and take effective action to correct deficiencies and resolve problems
  • establish and maintain effective working relationships with elected officials, department heads, associates, subordinates, representatives of other agencies and with the general public
  • lead programs with public groups
  • communicate effectively, both orally and in writing
  • prepare a variety of correspondence, reports, and other written materials and documents
SUPERVISION
The employee reports to and receives direction from a manager or director. The employee supervises at least five full time staff and may supervise temporary employees. The work requires considerable independent judgment and discretion in developing and achieving work unit goals and objectives. The work is reviewed through meetings and periodic status reports, and by evaluation of results obtained.
 
Distinguishing Characteristic of Class:
Supervises a group of employees in technical or professional classifications.
Reports to a Manager or Director.
Supervises five or more positions.

WORKING CONDITIONS
The work is performed in an office environment and may require frequent field trips to locations throughout the county to make site visits, attend meetings, or coordinate work activities. Meetings or project requirements may involve working evenings, weekends or holidays as necessary.
 
Snohomish County is an Equal Employment Opportunity (EEO) employer.
Accommodations for individuals with disabilities are provided upon request.
EEO policy and ADA notice

Internal Number: 2023-PWK8910R-SEPT
About Snohomish County, Public Works Department, Solid Waste Division
The Solid Waste division oversees the disposal of garbage, hazardous materials, and recycling throughout Snohomish County. With three full-service facilities and an additional four neighborhood and special items facilities, the division is focused on: Reducing overall waste from Snohomish County Promoting and emphasizing the reuse of items and recycling Handling household hazardous waste Providing garbage and recycling facilities for county residents Transferring garbage to the landfill or partnering with private vendors to handle recycled items Public Works is the largest department the Snohomish County government with approximately 500 employees. Snohomish County is one of the fastest growing counties in the nation. This growth presents many challenges for the Public Works department in maintaining and improving critical infrastructure such as roads and bridges, managing the solid waste and recycling needs of county residents. Visit the Public Works webpage to learn more. Snohomish County, just north of Seattle, rests between the sparkling waters of Puget Sound and the snow-capped peaks of the Cascade Mountains. The county has a thriving economy, beautiful scenery a...nd is a great place to live, work, play and raise a family. We are proud to offer an outstanding benefit package to employees and their dependents!
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